Kl - Administrative Officer, Ao

1 week ago


Kuala Lumpur, Kuala Lumpur, Malaysia Foreign & Commonwealth Office Full time
Job Description (Roles and Responsibilities)

Main purpose of job:


The role of the Administrative Officer is to provide administrative support for the Bilateral Diplomacy team in the British High Commission Kuala Lumpur, and to assist in the management of the team's budgets.

The Administrative Officer will also play a central role in planning and delivering ministerial and other high-level visits and events for the teams.

They will provide support to other teams in the High Commission as necessary.

Roles and responsibilities / what will the jobholder be expected to achieve?:

  • Provide administrative support, including organising internal and external meetings and transport and supporting team events. This will involve building strong working relationships with colleagues and contributing to the corporate wellbeing of the High Commission.
  • Provide logístical support to both teams for important visits, including those of VVIPs and Ministers. This will include managing visit programmes and booking transport and accommodation.
  • Monitor, maintain records and provide oversight of teams' budgets and procurement activities, including liaising with suppliers and vendors. This will include budget forecasting, overseeing spending and providing advice to colleagues on financial processes.
  • Maintain the teams' contact databases to ensure that the High Commission keeps up strong connections with stakeholders.
Essential qualifications, skills and experience

  • 2 years proven experience in a relevant role, preferably in the capacity of a personal or administrative assistant or similar role
  • Highly organised, able to plan and prioritise effectively to deliver work to a high standard
  • Excellent communication skills with language proficiency in English and Malay, both spoken and written
  • Good at problem solving, adaptable and resilient
Desirable qualifications, skills and experience

  • Experience in financial or budget management
  • Experience working in an international organisation


Required behaviours
  • Managing a Quality Service, Delivering at Pace, Working Together, Developing Self and Others Application deadline Application deadline day Application deadline month Application deadline year
  • 21 July 2023
Grade

  • Administrative Officer (AO)
Type of Position

  • Fixed Term, Fulltime
Working hours per week

  • 36.25
Duration of Post

  • 24 months
Region

  • Asia Pacific
Country/Territory

  • Malaysia
Location (City)

  • Kuala Lumpur
Type of Post

  • British High Commission
Number of vacancies

  • 1
Salary Currency

  • MYR
Salary

  • MYR
4,450

Start Date Start Date - day Start Date - month Start Date - year

  • 4 September 2023
Other benefits and conditions of employment

This is advertised as a full-time, fixed-term of 12 months role to be based in Kuala Lumpur.

Learning and development opportunities (and any specific training courses to be completed):

The British High Commission offers a competitive remuneration package, benefits, leave entitlement of 20 days per annum (calculated on pro rata basis) and a range of learning and development opportunities including courses, access to significant on line training materials and on the job learning and development opportunities.


The Foreign, Commonwealth and Development Office is committed to developing its staff, working hard to provide a comprehensive learning and development offer.

Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities.

The job-holder will be required to take some specific training courses related to their role.

All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.

In addition to formal training, collaboration with a wide range of colleagues will deliver on-the-job learning experiences, including

  • Working in a diplomatic mission;
  • Understanding how UK international development assistance is managed / implemented;
  • Understanding effective programme management (including Monitoring, Reporting, Evaluation, and Learning).

Working patterns:

Normal working hours are 37.5 per week.

BHC Kuala Lumpur supports and promotes flexible working as a crucial part of our inclusive offering, and is committed to staff maintaining a healthy work-life balance.

Additional information

To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.
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