Kl - Support Officer to The Regional Counter

1 week ago

Kuala Lumpur, Kuala Lumpur, Malaysia Foreign & Commonwealth Office Full time
Job Description (Roles and Responsibilities)

Main purpose of job:


The successful applicant will have an interest in security and justice issues and be able to use their administrative skills to deliver in a fast paced environment.

They will support members of the CTEN who have regional responsibilities and travel regularly throughout Central, South and South Eastern Asia and elsewhere.


Roles and responsibilities / what will the jobholder be expected to achieve?:

  • Provide administrative and clerical support to the Hub Head and wider team in order to ensure effective and efficient operations, including: facilitating travel and meeting requirements; organising visits and events; and acting as key point of contact for administrative requirements.
  • Administer the CTEN Hub's

Operational Budget:

working with Hub colleagues and regional CT officers to ensure expenditure is being recorded and monitored, provide accurate forecasts, process expense claims for the Hub and review purchasing requests to ensure audit procedures are followed.


  • Provide administrative support to the Hub's functional work around the region, eg creating and maintaining a contacts database; risk register, maintaining records of UK and allies CT programmes in the region.
  • Provide ad hoc project support to CT Programme Officers in administrative aspects of project management, including project planning, financial forecasting, monitoring and evaluation, periodic reporting etc.
  • As time, interests and skills permit, assisting the Hub and regional CT officers with appropriate policy work.
Essential qualifications, skills and experience

  • Excellent IT skills with a working knowledge of Microsoft Outlook, Word and Excel
  • Experience of budget management including monitoring spend and processing invoices
  • Ability to produce clear and accurate work with attention to detail
  • Ability to work independently and use initiative to solve problems
  • Can support colleagues when under pressure and able to contribute to crossteam working
  • A flexible and proactive approach

Language requirements**:

Language:
English

Level of language required:
Fluent

Desirable qualifications, skills and experience

  • Previous experience working as a Personal Assistant
  • Previous experience of project management


 Required behaviours
  • Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together Application deadline Application deadline day Application deadline month Application deadline year
  • 16 August 2023
Grade

  • Administrative Officer (AO)
Type of Position

  • Fulltime, Permanent
Working hours per week

  • 36.25
Region

  • Asia Pacific
Country/Territory

  • Malaysia
Location (City)

  • Kuala Lumpur
Type of Post

  • British High Commission
Number of vacancies

  • 1
Salary Currency

  • MYR
Salary

  • MYR
4,450

Start Date Start Date - day Start Date - month Start Date - year

  • 23 October 2023
Other benefits and conditions of employment

Learning and development opportunities (and any specific training courses to be completed):

The British High Commission offers a competitive remuneration package, benefits, leave entitlement of 20 days per annum (calculated on pro rata basis) and a range of learning and development opportunities including courses, access to significant on line training materials and on the job learning and development opportunities.


The Foreign, Commonwealth and Development Office is committed to developing its staff, working hard to provide a comprehensive learning and development offer.

Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities.

The job-holder will be required to take some specific training courses related to their role.

All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.

In addition to formal training, collaboration with a wide range of colleagues will deliver on-the-job learning experiences, including

  • Working in a diplomatic mission;
  • Understanding how UK international development assistance is managed / implemented;
  • Understanding effective programme management (including Monitoring, Reporting, Evaluation, and Learning).

Working patterns:

Normal working hours are 36.5 per week.

BHC Kuala Lumpur supports and promotes flexible working as a crucial part of our inclusive offering, and is committed to staff maintaining a healthy work-life balance.

This can include up to two days a week working from home.

Additional information

To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.

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