CME Meeting Services Support Specialist

4 days ago

Subang Jaya, Selangor, Malaysia MSD Full time

Job Description

Our company's Business Service Centers (BSCs) are located across three regions (Americas, Europe, and Asia) and are responsible for the timely and efficient delivery of standardized, global financial processes. The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across our company's business divisions and markets.

The Meeting Services Support Specialist is responsible for supporting the end-to-end meeting process preparation for congress meeting & sponsorship from meeting creation to closure. This including meeting creation, vendor creation/maintenance, PO creation, contract agreement preparation, meeting compliance review reconciliations and payments. The Meeting Services Support Specialist ensures adherence of compliances & control that are in line with all company's policies and guidelines related to meetings and congresses.

Job Description and Responsibilities

Primary responsibilities for this role include, but are not limited to, the following:

  • Support end to end operational execution for global meeting and congress services within agreed SLA:
  • Perform completeness information review & raise vendor creation/maintenance, event creation/closure, PO creation in system/tools accurately.
  • Preparation of contract/agreements for Healthcare Professionals, Healthcare Organizations & Speakers prior to the event based on agreed templates.
  • Support global meeting and congress financial process from reconciliation review to payments according to compliance & policies.
  • Ensure that all payments, reconciliation files and journals are processed in a timely manner and according to our company' financial processes, when required.
  • Support year-end activities related to congresses by ensuring that accruals (and accrual reversals) are processed according to our company's financial timelines, when required.
  • Work closely with stakeholders: Business Unit, Travel, Meetings, Card & Fleet (TMC&F) Regional leads and Process Excellence, Finance partners and other stakeholders in support of the global meeting and congress financial process.
  • Work closely with the Meeting Planning Agency (MPA) to facilitate payments for congresses and meetings.
  • Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress and meeting related SOPs and relevant policies.
  • Champion new procedures and re-engineer processes to support and drive continuous improvement and ensure processes meet business objectives as efficiently as possible; stabilize new incoming scope of work during Hypercare period.
  • Handle inquiries as needed & resolve operational issues on timely and satisfactory manner.
  • Demonstrate professionalism, meticulousness, and attention to detail in dealing with colleagues, internal clients and suppliers.
  • Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested.

Current Employees apply HERE

Current Contingent Workers apply HERE

Secondary Language(s) Job Description:

Qualifications

Education:

  • Bachelor's Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Skills Required:

  • Minimum of 3 years of work experience in basic accounting or accounts payable or finance or business administration.
  • Intermediate MS Excel skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint)
  • Language requirements: Able to speak, read & write in
    • English
    • Other language e.g., Mandarin, Japanese etc. will be added advantages.
  • Added advantage with skills: Lean Six Sigma, Marco, Power BI, Automation UI path.
  • Strongly detail oriented & Process improvement orientation
  • Good understanding and practical knowledge of processes in Finance, internal controls, compliance as well as financial business processes.
  • Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
  • Strong communication, interpersonal, and organization skills required.
  • Meticulous & process improvement orientation
  • Positive and proactive attitude, can-do mindset with problem solving and analytical skills.

Preferred:

  • Experience with SAP (Concur, Shopping/Purchase Order, and Payment Portal Requests), Ariba, Service Now, CVENT, Veeva Salesforce
  • Experience working in a Big 4 or similar audit environment preferred.
  • Ability to navigate through change or uncertainty.
  • Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.
  • Have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company.
  • Experience in a global environment setup

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Not Applicable

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

10/29/2024

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Job Posting End Date:10/29/2024

A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R305484

  • CME Meeting Services Support

    4 weeks ago

    Subang Jaya, Selangor, Malaysia MSD Full time

    Job Title: CME Meeting Services Support Specialist (Japanese Speaker) About the Role: We are seeking a highly skilled and detail-oriented CME Meeting Services Support Specialist to join our team. As a key member of our global meeting and congress financial process, you will be responsible for supporting the end-to-end operational execution of meeting and...

  • CME Meeting Services Support Specialist

    2 weeks ago

    Subang Jaya, Selangor, Malaysia MSD Full time

    Job DescriptionCards, Meetings & Expense - Meeting Services Support Internal Posting Title: CME Meeting Services Support SpecialistObjectives of this RoleOur company's Business Service Centers (BSCs) are located across three regions (Americas, Europe, and Asia) and are responsible for the timely and efficient delivery of standardized, global financial...

  • CME Meeting Services Support

    3 months ago

    Subang Jaya, Selangor, Malaysia MSD Full time

    Job DescriptionCME Meeting Services Support - Specialist (Japanese Speaker)Based in Malaysia, named one of the Best Companies to Work for in 2019 by HR AsiaJoin the premier biopharmaceutical company that has been in the business for more than 25 years and in AP for over 60 years.Our company's Business Service Centers (BSCs) are located across three regions...

  • CME Meeting Services Support

    2 weeks ago

    Subang Jaya, Selangor, Malaysia MSD Full time

    Job DescriptionMeeting Services Support Specialist (Japanese Speaker)• Based in Malaysia, named one of the Best Companies to Work for in 2019 by HR Asia• Join the premier biopharmaceutical company that has been in the business for more than 25 years and in AP for over 60 years.Our company's Business Service Centers (BSCs) are located across three regions...

  • CME Meeting Services Support Specialist

    4 weeks ago

    Subang Jaya, Selangor, Malaysia MSD Full time

    Job DescriptionOur company's Business Service Centers (BSCs) are located across three regions (Americas, Europe, and Asia) and are responsible for the timely and efficient delivery of standardized, global financial processes. The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across our company's...

  • Senior Specialist, Meeting Compliance

    1 month ago

    Subang Jaya, Selangor, Malaysia MSD Full time

    Job DescriptionGlobal Meeting Compliance & Disclosure Senior Specialist, Meeting Compliance & Disclosure• Permanent full-time role with competitive salary and benefits, based in Malaysia, Selangor• Work with a friendly, agile and passionate team, who will support• Graduates in Finance or Accounting welcome to apply Our company's Business Services...

  • IT Support Specialist

    3 weeks ago

    Subang Jaya, Selangor, Malaysia TIME's group Full time

    Job SummaryWe are seeking a highly skilled and experienced IT Support Specialist to join our team at TIME's group. The successful candidate will be responsible for providing technical support and maintenance for our computer systems and networks.Key ResponsibilitiesTechnical SupportProvide first and second-line technical support to staff and...

  • Electrical Service Specialist

    2 weeks ago

    Subang Jaya, Selangor, Malaysia ABB Schweiz AG Full time

    {"h3": "Electrical Service Specialist Role at ABB Schweiz AG"} At ABB Schweiz AG, we are dedicated to delivering exceptional service solutions that empower our customers to achieve their goals. As an Electrical Service Specialist, you will play a critical role in ensuring the availability, reliability, and predictability of our customers' electrical...

  • IT Support Specialist

    3 weeks ago

    Subang Jaya, Selangor, Malaysia Konica Minolta Malaysia Full time

    About the RoleKonica Minolta Malaysia is seeking a highly skilled IT Support Specialist to join our team. As an IT Support Specialist, you will be responsible for providing top-notch technical support to our customers, ensuring their IT needs are met with efficiency and expertise.Key ResponsibilitiesProvide first-level support to customers via phone, email,...

  • Field Service Engineer

    3 weeks ago

    Subang Jaya, Selangor, Malaysia oilandgas Full time

    About the RoleThis position reports to the Service Team Leader and is part of the Electrification - Services business in Subang Jaya, Malaysia. As a Field Service Engineer - Data Center Specialist, you will have the opportunity to execute service work with low to medium complexity as per work instructions and in accordance with ABB standard processes,...

  • Customer Service Specialist

    2 months ago

    Subang Jaya, Selangor, Malaysia Danaher Full time

    The Customer Service Specialist is responsible for the direct communication with the customer and various departments within the business to support complex end to end customer order management. In this role you can grow into a Sr. Customer Service Specialist as you advance your knowledge and leadership skills. This position is part of the Customer Service...

  • SAP Basis Support Specialist

    3 weeks ago

    Subang Jaya, Selangor, Malaysia DXC Technology Inc. Full time

    About the RoleWe are seeking a highly skilled SAP Basis Support Specialist to join our team at DXC Technology Inc. As a key member of our SAP support team, you will be responsible for providing technical support to our SAP users, resolving incidents and problems, and collaborating with cross-functional teams to ensure seamless service delivery.Key...

  • Customer Service Specialist

    2 months ago

    Subang Jaya, Selangor, Malaysia Schlumberger Full time

    Customer Service Specialist - Russian SpeakingPetaling Jaya - MalaysiaAbout usWe are a global technology company, driving energy innovation for a balanced planet.​ Together, we create amazing technology that unlocks access to energy for the benefit of all.​Our inclusive culture is the key to our success. We collaborate with our internal community of...

  • Customer Service Specialist

    2 weeks ago

    Subang Jaya, Selangor, Malaysia Schlumberger Full time

    Customer Service SpecialistPetaling Jaya - MalaysiaAbout usWe are a global technology company, driving energy innovation for a balanced planet.​Together, we create amazing technology that unlocks access to energy for the benefit of all.​Our inclusive culture is the key to our success. We collaborate with our internal community of colleagues, alumni, and...

  • Technical Support Specialist

    3 months ago

    Subang Jaya, Selangor, Malaysia Philips Full time

    Job TitleTechnical Support Specialist (IGT and DXR) SGMMPJob DescriptionPhilips is a global leader in health technology, committed to improving billions of lives worldwide and striving to make the world healthier and more sustainable through innovation. Driven by the vision of a better tomorrow.But it's not just what we do, it's who we are. We are 80,000,...

  • Global Customer Support Specialist

    3 weeks ago

    Subang Jaya, Selangor, Malaysia oilandgas Full time

    About the RoleWe are seeking a highly skilled and experienced Global Customer Support Specialist to join our team at oilandgas. As a key member of our support team, you will be responsible for providing technical assistance and solutions to customers and sales representatives across the globe.Key ResponsibilitiesTechnical Support: Provide expert technical...

  • Cybersecurity Specialist

    2 months ago

    Subang Jaya, Selangor, Malaysia TD SYNNEX Europe Services and Operations S.L.U. Full time

    Job PurposeCybersecurity Specialist requires a Cybersecurity Subject Matter Expert (SME) with excellent communication skills for active collaboration with associates within the team and various external teams. It will actively operate and manage Cybersecurity technologies and ensure their health. The successful candidate will be a self-starter and be able to...

  • CME Employee Expense Management Specialist

    4 weeks ago

    Subang Jaya, Selangor, Malaysia MSD Full time

    Job Title: Employee Expense Management Analyst Company: Merck & Co., Inc. Location: Kuala Lumpur, Malaysia The Business Service Center (BSC) at Merck & Co., Inc. is responsible for delivering global financial processes in a timely and efficient manner. As an Employee Expense Management Analyst, you will play a critical role in executing and delivering...

  • CME Employee Expense Management Specialist

    3 weeks ago

    Subang Jaya, Selangor, Malaysia MSD Full time

    Job Title: Employee Expense Management AnalystCompany: Merck & Co., Inc.Location: Kuala Lumpur, MalaysiaThe Business Service Center (BSC) at Merck & Co., Inc. is responsible for delivering global financial processes in a timely and efficient manner. As an Employee Expense Management Analyst, you will play a critical role in executing and delivering financial...

  • Customer Service Specialist

    2 months ago

    Subang Jaya, Selangor, Malaysia SLB Full time

    About us We are a global technology company, driving energy innovation for a balanced planet. Together, we create amazing technology that unlocks access to energy for the benefit of all. Our inclusive culture is the key to our success. We collaborate with our internal community of colleagues, alumni, and our valued external partners to support each other...