Senior Export and Import Officer

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Senior Export and Import Officer Apply locations Ho Chi Minh City time type Full time posted on Posted 26 Days Ago job requisition id R6644

SUMMARY OF THE ROLE

Export

• Coordinate with the Customer Service team to monitor orders on hand, issue a weekly container loading schedule and submit it to the warehouse; and follow up on empty container pickup. Ensure customer satisfaction on delivery.
• Prepare a full set of shipping documents for customs declaration (commercial invoice, packing list, COA...). Arrange documents to submit for the applicable C/O (Form D, E,...). Issue DG Application Form and submit it to shipping lines/ forwarding agents for space booking.
• Follow up with shipping lines/ forwarding agents until booking confirmation is released, and keep customers and relevant departments informed of shipping schedule (ETD, ETA). Check and confirm all data declarations are accurate before the agency transmits data to the Customs Office; especially the right type of export (trading or domestic manufacturing export, return...).
• International freight planning and management in coordination with the forwarding agents. Ensure pre-defined booking for export shipments, follow-up, and bring in early warning of possible delays.
• Manage forwarding agents' performance, and continue improving their services.
• Closely monitor the quota declared at the import phase and the quantity of goods exported for customs liquidation.

Import

• Order finished goods and machines as requested by Sales/end users.
• Ensure timely delivery of goods in compliance with the purchase orders. Follow up and ensure that goods are delivered in accordance with the purchase order and without any delay.
• Collect shipping docs, check document accuracy, and ensure the permit (if applicable) is obtained before goods arrive; follow up customs clearance with the forwarder agencies. Ensure the customs declaration is opened in the right type (trading, import for manufacturing export, in transit (to bonded warehouse)...
• Arrange and follow up on import duty payment (if applicable) and VAT payment. Check all handling fees (issued by the shipping line) to ensure the charges are reasonable; otherwise, need to work with the supplier/shipping lines to verify again.
• Minimize demurrage and detention fees, and closely monitor the customs clearance lead time.

Customs declaration – liquidation and close book

• Submit a report on how raw materials, supplies, machinery, equipment, and exported goods were used during the fiscal year.
• Close monitoring of the quota declared at the import phase and the quantity of goods exported for customs liquidation.
• Ensure and manage to declare the value or quantity of raw materials, supplies, and components that are used for manufacture of products that are imported in reality and granted duty exemption while following customs procedures.
• Ensure the close monitoring of the refundable import duties on imported raw materials, supplies, and components that must agree with the quantity of raw materials, supplies, and components used for manufacturing products that are exported in reality.
• Maintain master data for HS codes, "Phân Tích Phân Loại" Result, and tax rates. Continuous updates on import/export regulations and laws.
• Follow up and report to Purchasing Manager on agreed KPIs. Perform other tasks as assigned by the Purchasing Manager.

WHAT WE ARE LOOKING FOR AND WHAT WE OFFER

What We Look For:

• University graduate with 4+ years of experience in Import and Export, holding a Customs Broker License and CIQ Quarantine License.
• Strong network in relevant fields (Freight Forwarders, Customs Brokers, and Customs).
• Experienced in international trade – import and export regionally. In-depth knowledge of customs regulations for the chemical industry.
• Knowledge and experience in import-export for domestic manufacturing export or export processing is preferred.
• Ability to work under pressure, with honesty and independence.
• Proficient in formalities; responsible, careful, detail-oriented, dynamic, and hard-working.
• Good collaboration and teamwork mindset.
• Progressive spirit, willing to share and learn from others.
• Fluent in English and good computer skills (Microsoft Office), preferably experienced in using MRP systems.

What We Offer:

• An international and professional working environment;
• Opportunities to work with Regional and Global team;
• Continuous learning opportunities and training activities through on-the-job training and our in-house learning Jotun Academy.
• Attractive compensation and benefits (13th month salary, performance bonus, allowances, etc.);
• Healthcare for self and your family members;
• Engagement activities (Outing, Teambuilding, Family Day, Sport Day...).

POSITION INFORMATION

Company:

Jotun Paints Vietnam Co. Ltd.

Contract Type:

Regular

Time Type:

Full time

CLOSING DATE ):

WHO WE ARE

Seeing a prominent market in South East Asia (SEAP), Jotun opened its first factory in Thailand in 1968. Rapid economic development in the region led to new companies and factories in countries such as Singapore, Malaysia, Indonesia, Vietnam, Philippines, Myanmar, Cambodia and Australia. Jotun SEAP has been awarded a Korn Ferry Engaged Performance Award for year 2019, in recognition of achieving a best-in-class level of "Enablement". We are proud to have an incredibly diversified region with more than 2,000 employees that come from different nationality and background, working together in delivering profitable growth. Throughout our history, we have focused in providing our employees with meaningful and challenging work, rewarding them through continued learning and development, underpinned by our values of Loyalty, Care, Respect and Boldness.

Jotun Vietnam has been established since 1994, with its first production facility from 1998. As one of the most visible Norwegian brands with long establishment, Jotun Vietnam operates in 4 segments with high and consistent quality products including Decorative Paints with unique Multicolor technology, and Performance Coatings comprising of Marine, Protective and Powder Coatings. Our major strength is providing customers with a Single Source Solution for all their coating needs. The largest single abroad investment by Jotun Group which is the new and modern factory, started to operate in year 2021; demonstrating Jotun's long-term development strategy in the market. At Jotun Vietnam, we believe that people are our most important asset and therefore, we have been focusing on developing our employees' competence and offering them opportunities to make differences and make their marks.

Visit our Career Page to know more about life at Jotun.

Jotun's company culture welcomes and values differences in people. Our more than 10,200 employees on all continents represent 90 nationalities, four generations and diversity of professions, gender, abilities, ethnicities, beliefs, cultures etc. We are committed to represent the societies we operate in, promoting equality, equity and zero-tolerance for discrimination.

If you are applying to a position and require any additional support in the interview process, please let us know how we can accommodate this.

If you think that this role is what you could be doing next, apply now

Similar Jobs (1) Export and Import Officer locations Ho Chi Minh City time type Full time posted on Posted 14 Days Ago

Jotun is one of the world's leading manufacturers of decorative paints, marine, protective, and powder coatings. The Group has 68 companies and 41 production facilities, is represented in more than 100 countries worldwide, and has more than 10,300 employees. Jotun products are available in more than 100 countries through own subsidiaries, joint ventures, branch offices, dealers and distributors. The Jotun Group's sales in 2023 were NOK 31.9 billion. The Jotun Group is organized into four segments and five geographical regions and has its head office in Sandefjord, Norway.

Jotun believes that paints and coatings play a key role in a sustainable future. We strive to act responsibly in everything we do, and protect property with a minimum environmental impact.

Social Sustainability

We embrace responsibility for our employees and the societies where we operate. With a strong corporate culture and sound values, we create a safe, diverse and inclusive workplace where people can grow. In addition, Jotun strives to make a positive impact through community initiatives and collaboration

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