HR Shared Service Specialist

4 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Bybit Full time

Bybit Federal Territory of Kuala Lumpur, Malaysia

HR Shared Service Specialist

Bybit Federal Territory of Kuala Lumpur, Malaysia

  • Manage end-to-end employee lifecycle processes, including onboarding, promotions, transfers, and offboarding.
  • Maintain and update employee records in compliance with UAE labor laws and company policies.
  • Coordinate probation review tracking and contract renewals.
  • Assist in payroll coordination, ensuring accurate employee data for payroll processing.
  • Organize and conduct new hire orientation sessions, ensuring a smooth onboarding experience.
  • Prepare and maintain onboarding materials, handbooks, and welcome kits.
  • Guide new employees on local labor laws, company policies, and benefits.
  • Act as a point of contact for employee queries related to HR policies and procedures.
  • Oversee and coordinate the work visa application, renewal, and cancellation process for employees.
  • Liaise with government agencies and external vendors to ensure timely processing.
  • Keep track of visa expiration dates and ensure compliance with UAE immigration regulations.
  • Handle Emirates ID, medical tests, labor contracts, and other official documents.
  • Ensure compliance with UAE labor laws and company policies.
  • Maintain HR documentation, contracts, and compliance records.
  • Support employee welfare initiatives, including engagement activities and wellness programs.

Key Requirements

  • Bachelor's degree in Human Resources, Business Administration, or a related field.
  • 3-5 years of HR and administrative experience, preferably in the UAE.
  • Strong understanding of UAE labor laws, visa processing, and PRO coordination.
  • Experience handling employee lifecycle processes and office administration.
  • Proficiency in HR systems.
  • Excellent organizational, multitasking, and problem-solving skills.
  • Strong communication skills, with fluency in English (Arabic is a plus).
  • Ability to work independently and manage multiple priorities.
Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Human Resources and Administrative

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