Office Management Executive
5 days ago
Add expected salary to your profile for insights
Job Responsibilities:
1) Procurement
- Maintains and manages the inventory of OM related items i.e. office stationery, pantry supplies, multifunction machine toners, medical aid supplies, etc.
- Sourcing of vendors and quotations for OM related procurement
- Preparation of procurement documentation i.e. purchase requisition and goods receive notes
- Liaises with and manages OM vendors and service providers as deemed fit
2) Office Admin
- Responsible for the department's administrative matters and ensuring the smooth running of it
- Maintenance of office equipment and ensuring that these are in operating condition at all times
- Provide administrative support to the Manager and its team when needed
- To provide logistical support such as travel, hotel and company car ride bookings for staff
- To assist with the arrangements of food and beverages for internal and external office events and meetings
- To act as a backup to the Front Desk Support, Secretary, Senior Administrator and Manager
- Responsible for the following tasks to ensure new joiners settle into the office smoothly: Door access registration, Stationary distribution, Printing of staff id with photos, Carry out OM new joiners briefing
- To walk around the office daily to ensure the facility is in a tip top condition i.e. meeting rooms are equipped and office equipment are functioning
- To perform any additional tasks/job function as deemed fit by the Manager
3) SSHE/Facilities Management
- Assist to reinforce SSHE guidelines for the department
- To keep the Manager informed of SSHE and facilities related issues or concerns raised by staff
- To assist the department, maintain and upkeep the housekeeping of the overall office
Requirements:
To be successful in this role, it is recommended that you should have the following skills and qualifications:
- A degree in the related job field.
- At least 2 to 3 years of working exposure or experience in a similar role.
- Willing to be based at the office in Bangsar South.
Your application will include the following questions:
- Which of the following statements best describes your right to work in Malaysia?
- What's your expected monthly basic salary?
- Which of the following types of qualifications do you have?
Perks and benefits include medical, dental, and optical benefits, cross-functional training, overseas postings and short-term secondments, learning and development programmes, reward and recognition awards, exciting recreational & employee engagement, opportunities for job rotations, and professional membership subscriptions fees.
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