Senior Human Resource

4 days ago

Johor Bahru, Johor, Malaysia Westlite Dormitory Management Sdn Bhd Full time

Direct message the job poster from Westlite Dormitory Management Sdn Bhd.

Westlite Dormitory is a subsidiary of Centurion Corporation Limited, a diversified business group listed on the Singapore Stock Exchange.

We are one of the leading independent dormitory owner-operators in Malaysia and Singapore, and fast expanding our footprint in the region. Driven by a passion to care for workers, we adopt a holistic approach to providing quality community living for our residents.

Role Description

  1. HR Functions
    • Oversee all HR functions: recruitment, onboarding, employee relations, performance management, and employee development.
    • Develop and implement HR policies and procedures aligned with company goals and regulatory requirements.
    • Lead the implementation, system enhancements and ongoing management of the HRMS system or any HR related systems, by coordinating with key stakeholders, overseeing data migration, ensuring system customization to meet organizational needs, and providing comprehensive user training.
    • Monitor all HR related systems' performance, address any issues promptly, and continuously optimize the system to enhance HR operations and support strategic goals.
    • Plan, organize, and control personnel activities and internal administration to support the organization's goals.
    • Administer training programs, covering workplace health and safety requirements, and maintain accurate training records.
    • Develop and implement competitive compensation and benefits schemes by conducting market research, analyzing industry trends, and understanding employee needs. Ensure these schemes are aligned with the company's strategic goals and designed to attract, motivate, and retain top talent. Regularly review and update the compensation packages to maintain their competitiveness and relevance.
    • Oversee the payroll process to ensure accurate and timely payment of salaries and wages for executive staff and management.
    • Ensure compliance with statutory requirements and company policies.
    • Consolidate and prepare monthly payroll and headcount reports and manage payroll-related inquiries and resolve discrepancies.
    • Ensure timely follow-up on HR-related audit findings and outcomes by developing and implementing corrective action plans, monitoring progress, and reporting on the status of these actions to senior management.
    • Develop, document, and control detailed work instructions for departmental activities. Ensure these instructions are clear, comprehensive, and regularly updated to reflect current practices. Implement a robust system for managing these documents, including version control and accessibility, to maintain consistency and compliance across all departments.
    • Serve as a committee member of the Workplace Health and Safety Committee.
    • Ensure workplace health and safety, including coordinating with safety officers or managers to implement safety programs and training.
    • Ensure compliance with local labour laws, statutory requirements, and company policies.
    • Perform any other related tasks as assigned by management.
  2. Administrative Functions
    • Manage office administrative tasks and oversee general affairs benefits management, including coordinating internal communications, scheduling meetings, maintaining office supplies and equipment, handling correspondence, and ensuring the smooth operation of daily office activities. Additionally, oversee work environment to ensure employee satisfaction and productivity.
    • Ensure workplace health and safety by implementing and maintaining comprehensive safety programs, conducting regular risk assessments, providing ongoing safety training, and ensuring compliance with all relevant health and safety regulations. Actively promote a culture of safety and well-being among employees.
    • Manage company card access system, building security, and maintenance.
    • Handle ad-hoc administrative duties as required, ensuring flexibility and responsiveness to meet the immediate needs of the organization. This includes addressing unexpected tasks promptly and efficiently to support smooth business operations.
    • Maintain all licenses and certifications needed by the organization and monitor and ensure timely renewal of applicable licenses.
    • Collect, review, and maintain licenses of approved licensed contractors in accordance with legal requirements.

Qualifications

  • HR Management, Recruitment, and Employee Relations skills
  • Experience in implementing HR policies and ensuring compliance
  • Knowledge of labor laws and regulations
  • Administrative and organizational skills
  • Excellent communication and interpersonal skills
  • Ability to work effectively in a fast-paced environment
  • Bachelor's degree in Human Resources, Business Administration, or related field
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Human Resources
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