Document Controller
4 days ago
Job Description
In this role, you will assist the General Manager, Technical Engineer, Project Manager and Plant Managers in establishing and maintaining a structured document control system throughout the project lifecycle – from initiation and implementation to closing and operations & maintenance (O&M) stages of small waste heat electricity power generation plants.
Job Responsibilities
- Receive, log, track and circulate incoming and outgoing project documents, including but not limited to drawings, reports, site memos, project documentations, contracts, meeting minutes, transmittals, approval correspondence, site forms, O&M manuals, O&M records, etc.
- Ensure traceability and integrity of documentation by implementing document control procedures aligned with company policies
- Ensure documents are timely and accurately named, indexed, and stored for easy retrieval by the team
- Maintain both electronic and hardcopy filling systems as required
- Coordinate with project team, technical team, management, and contractors for document review and approvals
- Ensure drawings and technical documents are properly tracked and marked with revision numbers and approval statuses
- Distribute relevant documents to appropriate teams and stakeholders
- Maintain all records for audit purposes
- Track document expiry dates and ensure timely updates for permits, contracts, and reports
- Maintain confidentiality of sensitive project information
- Ensure document security measures and backups are in place to prevent loss
- Generate periodic reports and reminders on document control activities, status, and issues
- Ensure a smooth handover of all required documents to the operations and maintenance teams through comprehensive project closeout reports and documentation packages
- Provide administrative support for project-related tasks as needed.
Job Requirements
- Diploma/degree in Business Administration, Office Administration, Engineering Documentation, Project Management, or Information Management
- Fresh graduates are welcome to apply. Experienced candidates with good SPM results and at least two years of working experience are also encouraged to apply
- Proficient in document management systems and related software, including Microsoft Office. Familiarity with Autodesk is an advantage
- Strong problem-solving skills and attention to detail
- Strong interpersonal and communication skills with the ability to work under tight deadlines and manage large volumes of documents
- Ability to work with colleagues across disciplines and gain cross-functional knowledge and experience
- Able to travel and work remotely, with reliable personal transportation
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