Senior Regional Payroll Specialist
3 days ago
DayOne Federal Territory of Kuala Lumpur, Malaysia
Senior Regional Payroll SpecialistLocation: Kuala Lumpur (Mid-Valley) or Johor Bahru (Iskandar Puteri)
Company Overview:
DayOne is a data center pioneer that develops and operates next-gen digital infrastructure for industry leaders who demand reliable, cost-effective, and quickly scalable solutions.
Job Summary:
The Senior Payroll Specialist manages regional payroll operations, ensuring accurate and timely processing, compliance with local and international regulations, and proper handling of taxes and benefits. This role involves collaboration with HR, finance, and external vendors, managing statutory filings, and supporting audits.
Key Responsibilities:
- Global Payroll Management:
- Oversee the payroll process for employees across multiple countries, ensuring timely and accurate processing.
- Manage payroll cycles, coordinate data input, verify payroll calculations, and ensure all payroll-related taxes, deductions, and contributions are accurately calculated and remitted on time.
- Ensure payroll policies and procedures comply with local, regional, and international tax and labor laws.
- Review and ensure the accuracy of employee compensation, bonuses, commissions, allowances, overtime, and other payroll-related data.
- Reconcile payroll accounts, ensuring proper records are kept for audits and internal reviews.
- End-to-end processing of entities' payroll. Ensure timely and accurate payment of salary to all staff.
- Tax and Compliance Matters:
- Monitor and manage employment income tax for multiple company locations, ensuring compliance with local and international tax laws.
- Prepare and file local tax returns on time, ensuring that all submissions meet deadlines and comply with relevant tax regulations.
- Liaise with external tax consultants and auditors to ensure correct interpretation of tax laws, advising management on payroll and employment-related tax implications.
- Monitor and adjust payroll processes in response to changes in tax rates, benefit regulations, or other legal requirements.
- Ensure accurate documentation and timely submissions for statutory filings.
- Maintain up-to-date records on employee payroll status and tax withholdings.
- Assist in payroll audits and support systems implementation and upgrades.
- Address and resolve discrepancies or errors in payroll information promptly.
- Benefits and Deductions Administration:
- Administer employee benefits and deductions, including health insurance, retirement plans, and garnishments.
- Work with HR to ensure that employee benefits are updated correctly within the payroll system.
- Recommend process improvements to enhance payroll efficiency and accuracy.
- Stay updated on new payroll technologies, software, and best practices to improve payroll processing.
- Confidentiality and Accuracy:
- Maintain strict confidentiality of payroll and employee information.
- Ensure payroll data accuracy, reviewing calculations for any discrepancies before finalizing.
Skills and Qualifications:
- Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
- Certification in Payroll (e.g., Certified Payroll Professional - CPP) preferred.
- Minimum of 5 years of experience in regional payroll management.
- In-depth understanding of global tax laws and compliance requirements.
- Experience in vendor management and sourcing external payroll service providers.
- Strong knowledge of payroll software and HRIS systems.
- Ability to work under pressure and meet deadlines.
Mid-Senior level
Employment typeFull-time
Job functionHuman Resources
IndustriesHuman Resources Services
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