Executive Assistant

4 days ago

Shah Alam, Selangor, Malaysia ACE EdVenture Group Full time

The Executive Assistant will provide high-level administrative support and relationship management to the CEO. Reporting directly to the CEO, the Executive Assistant provides executive support and plays a vital role in ensuring the smooth operation of the CEO's office. The Executive Assistant also serves as a liaison to the board of directors and senior management teams, organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Duties and Responsibilities
  • Work directly with the CEO to support all aspects of her daily work routine.
  • Liaise with senior management teams, board members, and other higher-ups on behalf of the CEO, projecting high ability to interact with people at all levels with confidence and competence.
  • Foster and build healthy relationships with business partners under assigned portfolio.
  • Communicate with leaders (internal & external) to evaluate initiatives and proposals to see how they align with the organization's established priorities.
  • Approach potential target market to establish relationships and build rapport.
  • Follow up on contacts made by the CEO and support the cultivation of ongoing relationships.
  • Maintain the creativity and innovation of ACE EdVenture culture in all conducts.
  • Serve as the primary point of contact from the CEO's office: managing correspondences, screening phone calls/emails, attending to visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing appropriately for resolution.
  • Determine priority of matters of attention for the CEO; redirect matters to relevant PIC to handle, or handle matters personally, as appropriate.
  • Maintain an organized calendar for the CEO including scheduling meetings, appointments, speaking engagements, and travel arrangements (booking and arranging travel, transport, accommodation).
  • Exercise discretion in committing time and evaluating needs.
  • Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the CEO's behalf.
  • Coordinate work with internal staff members; play a key role in the coordination of staff efforts both within and outside the department.
  • Provide coordination, monitoring, and communication of projects and programs managed by the CEO's office, including following up with other staff members to ensure tasks completion and deliverables.
  • Assist CEO with presentation slides, reports, agenda materials, and other documentations as needed.
  • Support CEO in monitoring her social media presence and activity and follow up with relevant parties to mitigate risk as needed.
  • Carry out market research and provide analysis as needed.
  • Attend meetings and take notes of discussions, prepare minutes of meetings and summaries.
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments as needed.
Requirements and Skills
  • Preferably a Bachelor's degree in business, public relations, marketing, administration, or equivalent work experience.
  • Minimum 2 years of working experience as an Executive Assistant/Personal Assistant/Relationship Manager or similar role.
  • Outstanding organizational and time management skills.
  • Possesses a flexible approach to work with the ability to adapt to a fast-paced, ever-changing environment.
  • Excellent written and verbal communication skills – needed for communicating with a range of people, both internally and externally, as well as presentation skills.
  • Very strong interpersonal skills and the ability to build relationships with key stakeholders.
  • Upholding professional discretion and confidentiality.
  • Open to traveling and working flexible hours.
Company Overview

We are ACE EdVenture, developing the next generation of leaders to have Real-World Value Now We have one mission that unites both staff and students: setting the standard in keeping with the speed of change in the world. With about 370 members of staff across three campuses, we have a vibrant and innovative community and are always on the lookout for talented individuals who share our values. We are growing and evolving, but we can only do this with the help of our staff and students. We work together to create a culture and education ecosystem that unleashes the students' greatness. We welcome you to join us as part of the globally recognized International Schools team.

#J-18808-Ljbffr

  • Executive Assistant | IT Support Professional

    1 day ago

    Shah Alam, Selangor, Malaysia Lebtech Energy Full time

    We are seeking a highly organized and detail-oriented Admin cum Executive Assistant to support our Managing Director and ensure smooth business operations.About the RoleThis is an exciting opportunity for an experienced administrative professional to join our fast-growing IT company, Lebtech Energy. As an Admin cum Executive Assistant, you will be...

  • Executive Assistant

    5 days ago

    Shah Alam, Selangor, Malaysia GoodMorning Global Sdn Bhd Full time

    **Responsibilities and Requirements:**We are seeking an Executive Assistant to provide high-level administrative support to our team at GoodMorning Global Sdn Bhd.The successful candidate will be responsible for:Managing email correspondence and liaising with internal and external stakeholders.Maintaining and handling petty cash transactions while ensuring...

  • Personal Assistant to Chief Executive Officer

    5 days ago

    Shah Alam, Selangor, Malaysia Tourism Selangor Full time

    Personal Assistant to Chief Executive OfficerCompany DescriptionTourism Selangor is the official State Tourism Promotion Agency of Selangor, Malaysia, focused on increasing tourism and promoting the state as a preferred tourist destination. The agency organizes local and international events, campaigns, and trade missions to attract tourists. With a mission...

  • Admin cum Executive Assistant

    2 weeks ago

    Shah Alam, Selangor, Malaysia Lebtech Energy Full time

    Direct message the job poster from Lebtech EnergyProgressing Towards a Sustainable Future | Passionate in Tech, Sustainability & the Arts | Avid GolferWe're Hiring Join Lebtech Energy as an Admin cum Executive AssistantAre you an organized, detail-oriented professional with 2-4 years of experience looking to grow your career in the IT industry? Lebtech...

  • Executive Assistant

    4 hours ago

    Shah Alam, Selangor, Malaysia HYGR Full time

    Job ResponsibilityKey ResponsibilitiesWarehouse & Logistics CoordinationOversee communications and administrative processes related to warehouse operations.Support logistics operations by ensuring that information flows effectively between the warehouse team and external logistics partners.Procurement SupportAssist in procurement activities, including order...

  • Executive Assistant

    5 days ago

    Shah Alam, Selangor, Malaysia Tourism Selangor Full time

    Diary Management and Clerical TasksAs a Personal Assistant to the Chief Executive Officer at Tourism Selangor, you will be responsible for managing the CEO's diary and performing various clerical tasks. This includes coordinating meetings, preparing reports, and maintaining accurate records. The ideal candidate will have excellent administrative skillsstrong...

  • Executive Mobility Assistant

    6 days ago

    Shah Alam, Selangor, Malaysia Automont Gatsby Full time

    ResponsibilitiesSafely transport the director to various locations as required.Maintain a clean and well-maintained vehicle at all times.Assist with other tasks assigned by management, including but not limited to: running errands, conducting business-related duties, and providing logistical support.We are looking for a highly skilled and reliable individual...

  • Executive Office Coordinator

    4 days ago

    Shah Alam, Selangor, Malaysia ACE EdVenture Group Full time

    Job DescriptionThe Executive Office Coordinator will provide high-level administrative support and relationship management to the CEO of ACE EdVenture Group. This role involves working directly with the CEO, liaising with senior management teams, and fostering healthy relationships with business partners.Main ResponsibilitiesProvide administrative...

  • Operational Assistant

    3 days ago

    Shah Alam, Selangor, Malaysia ACE EdVenture Group Full time

    Administrative SupportThe Administrative Executive provides critical administrative support to the Sales Team at ACE EdVenture schools, ensuring seamless execution of tasks and activities.Coordinate with Sales Assistants to prioritize incoming leads from CRM, calls, and emails.Provide administrative support to consultants in creating pro-forma invoices and...

  • Website Content Manager Assistant

    4 days ago

    Shah Alam, Selangor, Malaysia Alfa Laval Corporate AB Full time

    Welcome to Alfa Laval Corporate ABAbout the JobWe are seeking a detail-oriented and proactive individual to join our digital marketing operations team. As a Website Content Manager Assistant, you will play a key role in maintaining and updating our website content, ensuring it remains accurate and up-to-date.You will also assist in formatting and refining...

  • Event Executive

    4 days ago

    Shah Alam, Selangor, Malaysia Tech Harvest Capital Full time

    ResponsibilitiesEvent Planning & Execution: Assist Project Managers with the planning, coordination, and execution of business events, ensuring they align with clients' goals and meet deliverable standards.Client Management: Manage client relationships by handling inquiries, providing updates, and addressing concerns with professionalism and precision.Client...

  • Marketing Assistant

    5 days ago

    Shah Alam, Selangor, Malaysia Hakko Products Full time

    We are seeking a Marketing Assistant - Content Development to assist with the development and execution of our digital marketing strategy through high-quality, engaging content creation. The ideal candidate should be passionate about social media trends, have a strong understanding of popular platforms like TikTok, Instagram, and Facebook, and have a keen...

  • Assistant Producer

    2 weeks ago

    Shah Alam, Selangor, Malaysia FUNTASY PICTURES SDN BHD Full time

    Direct message the job poster from FUNTASY PICTURES SDN BHDExecutive Producer at Funtasy Pictures Sdn BhdCompany DescriptionFUNTASY PICTURES SDN BHD is a FINAS licensed video production house based in i-City Shah Alam, Malaysia. Our diverse portfolio includes commercial videos, TV programs, exhibitions, and corporate videos. We have served top local brands,...

  • Creative Project Assistant

    13 hours ago

    Shah Alam, Selangor, Malaysia Walk Production Full time

    Company ProfileWalk Production is a full-service branding agency that specializes in branding and design, copywriting, website development, digital marketing, and more. We are a dynamic team of professionals who are passionate about delivering exceptional results for our clients.About the JobThis is a unique opportunity to join our team as a Junior Project...

  • Marketing Assistant

    1 week ago

    Shah Alam, Selangor, Malaysia Shanghai Bao Wei (M) Sdn Bhd Full time

    Fewer than 15 applicants. Your chances are goodMinimum RequirementsMust be able to speak and write in Mandarin.Minimum SPM or higher; candidates with a background in Marketing, Business Management, or related fields are preferred.Proficient in Microsoft Office (Excel, Word, PowerPoint) and Social Media Platforms.Basic knowledge of Marketing, including Online...

  • Administrative Assistant to CEO

    5 days ago

    Shah Alam, Selangor, Malaysia Tourism Selangor Full time

    About UsTourism Selangor is the official State Tourism Promotion Agency of Selangor, Malaysia. Our mission is to increase tourism and promote the state as a preferred tourist destination. We achieve this by organizing local and international events, campaigns, and trade missions to attract tourists. At Tourism Selangor, we provide quality services, generate...

  • Marketing Executive

    1 week ago

    Shah Alam, Selangor, Malaysia ACE EdVenture Group Full time

    We are seeking a motivated and detail-oriented Marketing Executive to support our marketing initiatives. The ideal candidate is passionate about marketing, organized, and has a creative edge with skills in illustration (a plus). This role will assist with various tasks related to marketing campaigns, content creation, and data analysis, providing essential...

  • Senior Executive

    1 week ago

    Shah Alam, Selangor, Malaysia Nirvana Asia Full time

    Senior Executive / Assistant Manager (Industrial Relations)To assist the Head of Human Resource Management in providing effective Employee & Industrial Relations management. To assist in developing, reviewing and communicating EIR policies to employees and to assist in representing managing staff issues.This position reports directly to the Head of Human...

  • Accounts Executive/Assistant Accounts Manager

    2 weeks ago

    Shah Alam, Selangor, Malaysia Charter Built Sdn. Bhd. Full time

    Accounts Executive/Assistant Accounts ManagerUpdating and verification of ledgers and all accounts related matters.Month end closing and statutory requirements.Responsible for all tax related matters including Corporate Income Tax, Withholding Tax and the possibility for re-implementation of Goods & Services Tax.Preparation of budget and cashflow...

  • Sales Support Executive

    1 week ago

    Shah Alam, Selangor, Malaysia HPMT INDUSTRIES Full time

    The Sales Support Executive plays a crucial role in supporting the Sales Operation Assistance Manager in overseeing sales operations while assisting the Sales Team (including AMs or RSMs) in managing customer requests, ensuring smooth order processing, and executing sales strategies. This role involves coordinating sales activities, monitoring promotions,...