Administration Executive

2 weeks ago

Malaysia The Salvation Army Malaysia Full time

Secretarial

Office Operations

Full Time

Executive

Bachelor's Degree or equivalent

Malaysia |
Closing On 19 May 2024

Onsite

**About Us**:
The Salvation Army in Malaysia is in the business of changing lives. Since 1938, we have been serving the underprivileged community in Malaysia without discrimination.

Today, The Salvation Army in Malaysia has a comprehensive network of social services to meet a wide range of needs in our community. We provide residential homes for children and the elderly, hostels, family support services, daycares, tuition centres, a refugee help centre and emergency relief services in times of crisis.

**Join Our Team as a Administration Executive at The Salvation Army Malaysia**

Are you passionate about making a meaningful impact through your administrative skills? Do you thrive in a dynamic environment where every task contributes to a greater mission? If so, we have the perfect opportunity for you

As an Administration Executive at The Salvation Army Malaysia, you will play a crucial role in the smooth operation of our Regional Headquarters Office. Your dual responsibilities as a dedicated Secretary to the Regional Officer and a vital support in Human Resources administration will be the backbone of our organizational efficiency and success. Your responsibilities will include:
**Secretarial Duties**:

- Manage the calendar, schedule meetings, and coordinate appointments for the Regional Officer with precision and efficiency.
- Prepare detailed meeting agendas and accurately capture meeting minutes to ensure clear documentation of decisions and action items.
- Follow up on action items and deadlines, fostering effective communication and accountability among stakeholders.

**Human Resources Administration**:

- Support the Human Resources Manager in various HR tasks to ensure smooth operations.
- Maintain accurate employee records and oversee administration of employee medical claims.
- Coordinate training programs and maintain employee training records meticulously.
- Provide guidance and assistance to Centre Administrators, ensuring adherence to organizational guidelines.

**General Administrative Duties**:

- Organize documentation and filing systems for efficient record-keeping and accessibility.
- Undertake additional projects and duties as assigned, including participation in fundraising activities.

**Qualifications**:

- Minimum of a Bachelor's degree in Business Administration, Human Resources, or a related field.
- Experience in administrative support, preferably in a corporate or nonprofit environment.
- Proficiency in MS Office suite (Word, Excel, PowerPoint).
- Experience with HRIS software is preferrable.

**Skills**:
Office Administration

Secretarial

**Other Information**:
**Other Competencies**
- Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
- Strong organizational and time-management skills.
- High level of integrity and confidentiality in handling sensitive information.
- Ability to work independently with mínimal supervision and as part of a team.

**Duty Hours**

Under normal circumstances the hours of duty will be as follows.

Mondays to Fridays : 08:30 am to 05:30 pm (inclusive of a 1-hour break)

Flexibility in the working schedule is required when necessary.

**Why Us?**

At The Salvation Army Malaysia, we're more than just an organization - we're a family united by a common goal: to serve and uplift those in need. With over 86 years of experience in providing essential services and support to the community, we are committed to making a meaningful difference in the lives of others.

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