Executive Assistant

5 days ago

Kuala Lumpur, Malaysia ManpowerGroup Full time

Calendar Management
- Coordinate internal and external meetings including but not limited to team meetings, all-hand meetings, off
- site meetings, one-on-one meetings etc.
- Proactively manage the 3 x Mananger’s calendar on a day-to-day basis, resolving conflicts and communicating with the GM to ensure awareness of last-minute change of meetings/calls.

Travel Management
- Book domestic and international travel through the appointed travel agency, adhering to policies and guidelines (air, rail, hotel and cars as required).
- Assist with travel documents (passports, visas, approval letters) as needed.
- Submit all travel-related expenses.

Expense Management
- Timely submission of expense reports in accordance with policies and procedures.
- Ensure that all expenses are charged to the correct cost centre.

Purchase Order Management
- Raise purchase orders, perform receipt of good and services (eg. purchase of laptop, food catering and workshop), and invoice approval.
- Ensure that supplier is compliant with policies and procedures.

Prepare Presentation Decks
- Support team by consolidating and preparing Microsoft Powerpoint Decks for All-Hands or various team meetings

Manage employees on-boarding and off-boarding
- Coordination of support with IT, facilities team for on-boarding of new hires.
- Ensure off boarding clearance - locker, corporate credit card and mobile plan and access badge.

Event Management
- Manage logistics for meetings/events/workshop - internal and offsite.
- Work with the Event Venue Sourcing team for venue and logistic matters on offsite events.

Others
- Update the organization chart and distribution list.
- Manage shared calendar.
- Provide overall administrative and operational support to the team.
- Support other administrative needs, as required.

**Salary**: Up to RM6,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Personal Assistant: 1 year (preferred)

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

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