Office Manager

2 weeks ago


Mid Valley City, Malaysia Snappymob Full time

About the Role
As our Office Manager you will be a crucial member of our team, helping to ensure that our culture and professionalism is lifted a notch in everything we do. You will primarily be tasked with administrative support in matters relating to business, communication, and administration. Furthermore, clerical work and data organisation will be an important part of your daily routine.

You will be the first point of contact in the office and provide administrative support to the entire organisation particularly to People and Culture and Board of Directors. You will be reporting directly to our Finance Director as a part of our People and Culture team.

We’re looking for proactive individuals who display excellent interpersonal skills, sharp attention to detail, and an impressive work ethic to be the point of contact between key internal and external contacts.

**Responsibilities**:

- Maintain office services by organising office operations and procedures, streamlining administrative protocols, inventory control.
- Monitor clerical functions by maintaining a systematic and comprehensive filing system and safekeeping of confidential documents.
- Provide all-round secretarial and administrative support to the senior management team.
- Assist in recruitment, onboarding and off-boarding.
- Create and update records and databases with personnel, financial and other relevant data for staff’s lifecycle.
- Partner up with the People and Culture team to maintain office policies and participate in execution of company events.
- First point of contact in the office for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
- Coordinate with accounting and Finance to ensure timely payments
- Maintain and update office equipment, including computers and printers.
- Assist in planning and executing office projects.

**; Requirements**:
- A Bachelor’s Degree in any field or equivalent work experience in the role.
- 2 Years or more of professional experience as an Office Manager, Executive Assistant, Personal Assistant or other comparable position
- Excellent mastery of MS Office and Google Workspace
- Great command of the English Language and Bahasa Malaysia
- Excellent interpersonal and communication skills to work with all team members
- Multitasking ability; ability to meet deadlines in a fast paced environment
- Sharp attention to detail with strong organisational and time management skills
- Good-to-have: Knowledge in legal services, accounting and client servicing


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