Accounts Payable Officer

1 week ago


Mid Valley City, Malaysia Valmont Corporate Shared Services Sdn Bhd Full time

**Brief Summary of This Position**:
The Accounts Payable Officer will be responsible for ensuring the timely and accurate processing of supplier invoices and settlement of accounts in accordance with agreed payment terms. A core focus is providing a high level of customer service to internal and external stakeholders and provide streamlined accurate processing of transactions through the AP system. Continuous improvement towards improving efficiency in the AP process as well as development and alignment of the Shared Services team is also a core focus of the role. Adhere to Procure to Pay Management services required to support and sustain the day-to day business.

**Essential Functions**:

- Ensure all invoices are processed accurately, on time, in accordance with Company policy and comply with accounting standard.
- Ensure accurate and timely coding of invoices
- Review all invoices for appropriate documentation and approval prior to payment
- Ensure Delegation of Authorities (“DoA”) are adhered to.
- Process 3-way PO matching invoices
- Correct indexing of documents in system (Doclink) with accurate status
- Ensure that all credit notes are reviewed, matched to short payments and / or processed accurately and in a timely manner.
- Be responsible for the reconciliation of vendor statements to ensure that all aged items are addressed and followed through to resolution.
- Prepare vendor payment batches as required to meet payment terms and maximize Delivered At Place (“DAP”)
- Monthly review of Aged Payables and clear/tidy up outstanding transactions on a quarterly basis.
- Ensure all new vendors and modified existing vendors are verified through the system (EFTsure)
- Provide ad-hoc support to improve the service level provided to the business
- Identify improvements to the accounts payable process and actively participate in process improvement initiatives
- Other ad hoc duties associated with assisting the finance team
- Assist with internal and external audit queries and requests
- Managing supplier and internal enquiries
- Responding to queries in a courteous and timely manner.
- Meet and aim to exceed stakeholder expectations.
- Be flexible and able to adapt to the needs of the evolving AP functions.
- Maintain files and archive documents thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Bachelor’s Degree, Post Graduate Diploma, Professional Degree in Accountancy/Finance or equivalents.
- 2-3 years’ experience in a similar role
- Prior experience in an International MNC / SSC environment will be an advantage
- Strong understanding of internal controls, operational and system control procedures
- Strong verbal and written communication skills as well as good interpersonal skills to develop support and engagement from various stakeholders
- Ability to provide creative solutions and strong organizational skills
- Self-motivated, dependable with a strong desire to learn and contribute to team efforts.
- Ability to handle multiple priorities, work under time constraints, and meet deadlines
- Self-motivated with the ability to work under mínimal supervision
- Be innovative, resilient, and team driven

Pay: RM3,500.00 - RM5,000.00 per month

**Benefits**:

- Dental insurance
- Flexible schedule
- Health insurance
- Maternity leave
- Work from home

Schedule:

- Day shift
- Early shift
- Monday to Friday

Supplemental pay types:

- 13th month salary
- Performance bonus

Ability to commute/relocate:

- Mid Valley City: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Are you proficient in Microsoft programs (Excel, Word & PowerPoint)?
- What professional qualification your currently pursuing? (I.e ACCA, CPA)

**Education**:

- Bachelor's (required)

**Experience**:

- Accounting software: 2 years (preferred)
- Accounting: 2 years (required)
- Accounts payable: 2 years (required)

Application Deadline: 05/31/2024
Expected Start Date: 06/03/2024



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