HR Admin Analyst

3 weeks ago

Malaysia Six Degree Consulting Full time

Summary: The HR Admin Analyst is responsible for the documentation, organization, and retrieval of data from the HR system. They provide support to other HR colleagues, business managers, and other key stakeholders to maintain the smooth functioning of organizational processes.

**About your role**:

- Manage and process HR database regarding employee details, time & attendance and payment for in-house payroll country.
- Collect, organize, and maintain HR data in the HRIS, including personal information, employment history, performance metrics, and other relevant data.
- Work improvises processes with improving tools, formulating excels, calculators, process instruction to simplify existing process to be more time saving.
- To undertake the data management of HR processes and procedures, ensuring all transaction is completed in a timely manner and communicated effectively to HR. Enables the accurate processing and storage of various HR data by maintaining an electronic filing system with appropriate naming and categorization of electronic documents.
- Accurate and timely HR reporting through the utilization of HR systems and technologies.
- Provide support for statutory audits and other relevant matters as required which includes compiling relevant data and provide timely reports, analysis and recommendation as required.
- Communicate notification of new employees, leavers and changes to employee details effectively to appropriate departments

**Criteria to meet**:

- Completed Bachelor’s degree or four-years equivalent. Degree in HR or Accounting is an advantage.
- Compute literacy (Excel, Word, PowerPoint, Outlook). Programming experiences / knowledges will be an advantage.
- At least 4-5 years HR activities experience, preferably with direct HR Shared Services payroll experience.
- Fluent in English. Must have at least business-level command of English or better. Other language fluency is a plus.
- Proficient in specific countries’ statutory requirements pertaining to payroll, including, but not limited to tax, social security, work rules, and statutory reporting. Understanding of local custom vs. local requirements, and ability to take the needs of the business into consideration.
- Ability to execute tasks and meet critical deadlines in a thorough, poised, accurate, and timely manner, while managing multiple competing priorities in a fast-paced and often-changing environment.
- Superior customer service delivery when communicating with associates and resolving payroll concerns. Ability to balance timely resolution with quality responses, demonstrating empathy in all associate-driven communication.
- High level of attention to detail and meticulous follow-through, coupled with the flexibility to shift requirements and expectations, due to ever-changing needs of the business.
- Ability to work in international teams where team members are in different locations and belong to different cultures.
- Ability to work in changing environment.
- Self-motivated, self-starting, and creative thinker; shows resiliency in problem-solving.
- Able to work with protected data and maintain confidentiality.

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