Personal Assistant

5 days ago


Kuala Lumpur, Malaysia Gleneagles Hospital Full time

Responsibilities
- Provide comprehensive support as a Personal Assistant to the Medical Director (MD) and Head of Medical Affairs & Quality (MAQ), involving scheduling, correspondence, reception tasks, and record-keeping.
- Schedule appointments, maintain diaries, and handle reception responsibilities.
- Ensure confidentiality of records and information.
- Attend meetings, take notes, and draft minutes.
- Coordinate travel and accommodation arrangements.
- Organize on-call schedules.
- Oversee stationery stock and office operations.
- Manage bookings for meetings.
- Compile reports and assist with tasks.
- Coordinate meetings and record minutes.
- Engage in quality indicators.
- Perform additional duties as assigned.

Requirements
- Diploma in Secretarial Studies.
- Minimum 3 years supporting senior management.
- High level of confidentiality.
- Effective anticipation of MD's needs.
- Proficient in English, Bahasa Malaysia.
- Pleasant demeanor, strong communication skills.
- Proficiency in MS Word, MS Excel, and Outlook.
- Familiarity with legal terminology or experience in minor legal secretarial duties.


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