Assistant Manager, Finance Management

5 months ago

Shah Alam, Malaysia Padiberas Nasional Berhad (BERNAS) Full time

**ASSISTANT MANAGER, FINANCE MANAGEMENT (ACCOUNT RECEIVABLES)**

**Job Purpose**:

- Execute and monitor procedures stated in Credit Procedures and Policy is observed and adhered to
- Execute and ensure Maybank Visa Distribution Card program run smoothly at both BERNAS and Beras Corporation SDN BHD (BCSB) levels
- Execute and ensure calculation to be charge is correct
- Assist Manager to obtain and prepare content and report to be tabled in Credit Committee seating and take action on Credit Committee decision
- Assist Manager to maintain account receivable master details
- Assist Manager to adhere to tax compliance matters: prepare and file tax returns and computation for timely submissions

**Responsibilities**:
1) Credit Control

a) Purchase Order (PO) Process
- Check for customer's available credit limit to ensure PO amount within approved credit limit
- Check for customer's debtor aging to ensure no overdue invoice is outstanding

b) Maybank Visa Distribution Card Program
- Assist Head credit control to liaise with Maybank officers on the card program issue
- Assist Head credit control to monitor available credit limit granted and credit limit usage under the card program
- To compile, obtain, prepare, organize and provide necessary documentation and information required under the card program
- Match/update open credit memo/note with open debit memo/note and invoice before exporting available invoice into text file
- Upload text file to Maybank Merchant Portal before cut off time daily
- Print out Maybank bank statement on the next business day to check for payment credited by Maybank
- Print out reports on credit card transactions from Maybank Merchant Portal
- Download response text files from Maybank Merchant Portal and import into AX system
- Post AR payment journal and issue customer receipt
- Issue debit memo to BCSB Sabah and BCSB Sarawak once their invoices are submitted to Maybank and Maybank has credited payment to BERNAS
- Issue debit and credit memo to transfer balances from old customer account to new customer account under this program
- prepare journal entries to record merchant fee

c) Reports
- Produce daily debtors balance report for sales PO checking and update the report when customers make payments

d) Credit Committee Meeting (CCM)
- Prepare CCM booklets/reports to tabled
- Carry out follow up action on CCM decision

e) Customer Management
- Contact and notify customer when no payment is received on overdue invoices
- Print out bank statement daily to check for customer payment
- Obtain payment advice/voucher from customer
- Issue payment receipt to customer
- Update customer account by month-end closing
- Deal and respond promptly to both customer and internal inquiries
- Ensure customers pay on time
- Highlight problem customers to Credit Control Manager

f) Bank reconciliation
- Reconcile bank balance by month end closing

2) AX Support System

a) Master Detail Maintenance
- Assist Manager to update of customer account details

b) System Support
- Assist Manager to give advice and support on matters relating to system functional issues

3) SST

a) Service Tax Invoicing
- Assist Manager to ensure taxable services are charged with service tax
- Assist Manager to ensure service tax number is indicated/printed on invoice
- Assist Manager to ensure calculation of service tax is correct based on the prescribed tax rate

b) Submission of Service Tax Declaration
- Assist Manager to extract list of service tax invoices
- Assist Manager to review payment status of service tax invoice
- Assist Manager to calculate amount tax payable
- Assist Manager to submit accurate and timely tax returns, supporting documents and schedules in accordance with the relevant local tax rules and regulations, within the deadlines set by them
- Assist Manager to arrange/effect payment of tax liabilities on time and in the right amount as shown on the tax returns

c) Liaison with RMCD
- Assist Manager in liaison with RMVD officers on SST matters

4) GST

a) Liaison with RMCD
- Assist Manager in liaison with RMCD officers on GST matters

**Job Requirements**:
**1) Qualification**
- Diploma or Degree in Accountancy/Finance/Business or equivalent

**2) Years of working experience**
- Minimum Three (3) years experience in Credit Management

**3) Specific Knowledge**
- Accounting
- Intermediate computer software skills, including Excel and AA System functional modules, especially Account Receivables
- Understanding of tax laws and regulations
- Understanding of the end to end Account Receivables

**4) Skills**
- Ability to prioritize and multitask
- Analytical, technical and problem solving skills to troubleshoot system issues
- Communication skills both written and verbal
- Good organizational, time management and facilitating skills
- High level of accuracy and attention to detail
- Negotiation skills

**5) Personal Attributes**
- Ability to build relationships with internal and external stakeholders
- Able to wo

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