Finance & Administration Manager

6 months ago

Shah Alam, Malaysia Syfon Systems Sdn Bhd Full time

The **Finance & Administration Manager **provides “hands on” leadership and direction to our small but dedicated team in the Finance, Procurement, HR & QS Departments for Syfon Systems Asia. This includes ensuring timely and accurate reporting, reliable project reporting, sound budgeting and forecasting and ensuring appropriate disciplines and controls are in place.

The Finance & Administration Manager has key input into the financial strategies of Syfon Systems Asia including funding, structure, cash flow management and capital allocations, and supports the EVZ CFO in understanding the company’s financial position on a timely basis. The role will also work closely with the Group Finance Manager of Building Products Division to deliver monthly consolidated reporting and deliver system and procedural improvements both in general accounting and operations.

Syfon Systems Asia currently includes registered entities in each of Syfon Malaysia, Syfon Singapore and Syfon Vietnam but additional entities may be added to the role over time.

**The Finance & Administration Manager - Syfon Systems Asia role is based in Shah Alam (Kota Kemuning), Malaysia.**

**Qualifications/Experience**:

- CPA or equivalent with 10 years’ experience in a similar role.
- Experience in developing teams and leading professional staff.
- Experience in project/job cost accounting, Work in Progress (WIP) and reporting.
- Excellent communication skills are required.
- Ability to work independently.
- Ability to meet deadlines.

**Reports To**:
Reports directly to the Group Finance Manager of Building Products Division (GFM), and works closely with the Chief Financial Officer (CFO) of EVZ Group, the Director of Business Development - Syfon Systems Asia, the Executive General Manager (EGM) - Building Products Division

**Directly Supervises**:
Finance & Administration Team (including Finance, Accounting, Accounts Payable & Receivable, Payroll, Administration and Procurement & QS).

**Key Interactions**:
Internal:

- All Syfon Systems Asia personnel.
- All EVZ Limited personnel.

External:

- Malaysia Inland Revenue
- Banking and financial institutions.
- Relationships with Clients, suppliers and creditors.
- Insurers and importers.
- Auditors.

**POSITION ACCOUNTABILITIES**

**1. KEY RESPONSIBILITIES**

1.1. Ensures compliance of all accounting, taxation and statutory obligations.

1.2. Responsibility for the management of cash flow for Syfon Systems Asia and ensures effective management of this on a day-to-day basis.

1.3. Establishes budgets and the budget review process to measure actual against budgeted performance.

1.4. Prepares timely and reliable forecasts of expected performance and cash flows.

1.5. Ensures projects are accurately accounted for and project performance reported on a timely basis to the business and EVZ.

1.6. Improves business performance through the close integration of financial and operational functions.

1.7. Works closely with the GFM & CFO to deliver accurate and timely consolidated reporting for EVZ Corporate.

1.8. Works with the GFM & CFO to continuously improve financial and procedural processes and systems.

**2. GENERAL FUNCTIONS AND TASKS**

2.1. Directs the accounting function of Syfon Systems Asia and submits monthly and periodic reports on a timely basis to the GFM & CFO of EVZ which accurately reflect profit performance, cash balances, financial position, profit forecasts and cash flow forecasts.

2.2. Participates in the development of Syfon Systems Asia’s specific accounting policies and procedures and assists the GFM & CFO in the improvement and administration of approved EVZ Group accounting procedures.

2.3. Holds authority as a co-signatory for EFT payments.

2.4. Controls the maintenance of general ledger, work in progress, fixed asset register, banking, debtor control, creditor control.

2.5. Co-operates with external auditors, both local and in Australia, to audit financial statements.

2.6. Assists in the preparation of financial data for submission to internal and external parties as required.

2.7. Takes responsibility for the management of cash flow for Syfon Systems Asia and ensures effective management of this on a day-to-day basis, inclusive of debtor collections.

2.8. Initiates and implements plans to make maximum use of financial resources in meeting operating objectives.

2.9. Is involved with investment policy and distribution of earnings, sources and uses of capital, evaluation of capital projects, and protection of capital and safeguarding of assets by reduction of risks.

2.10. Reviews inter-company loans regularly and ensures accurate reconciliations of all General Ledger accounts on a monthly basis.

**3. TAXATION**

3.1. Ensures compliance with all accounting, taxation and statutory obligations.

3.2. Communicates with Malaysia Inland Revenue regarding taxation and auditing.

3.3. Takes responsibility for the lodgment of all statutory returns and payments. Ensure

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