Finance Executive
5 months ago
**Accounts Payable**:
**Purchase Invoice with and without Purchase Order**
- Acknowledge receipt of documents submitted in the AP book records from the Administrative/Purchasing department. Ensure invoice details match the purchase order and goods received.
- Appropriate approval for invoices is obtained before delivering them to finance for processing.
- Conduct a thorough 3-way match (PO/DO/PI) by comparing invoices with corresponding purchase orders and receipts of goods/services. Investigate and resolve discrepancies with the Administrative/Purchasing department.
- Match invoices with any supporting documentation, such as receipts, contracts or service completion reports. Investigate and resolve discrepancies with external parties.
- Input invoice details into the accounting system, assigning appropriate codes and data for expense allocation which include a date stamp and relevant supporting documents. Process invoices promptly upon receipt.
- Escalate posted invoices to the appropriate level for approval before initiating payment processing.
- Ensure all month-end invoices are posted by the 2nd working day of the following month as per finance time boxing calendar.
**Fixed Assets Management**:
- Categorise assets based on type and assign unique identifiers (asset tags) for tracking.
- Record acquisition details from purchase invoices and asset maintenance records into the system.
- Coordinate asset movement tracking within the organisation for regular physical audits by respective internal departments.
- Document asset transfers between departments or locations and update asset maintenance records accordingly.
- Record write-offs in the fixed asset register system based on established criteria and with necessary approvals.
- Document disposal details and adjust financial records accordingly, ensuring proper handover procedures for sold or donated assets.
- Maintain organised and secure documentation, including purchase orders, invoices, and maintenance records.
- Ensure all fixed assets transactions are posted by the last working day of the month as per finance time boxing calendar.
**Others**
- Provide accounting and clerical support to the finance department.
- Maintain proper filing of accounting documents for record-keeping purposes.
- Undertake other relevant ad-hoc tasks or assignments as required.
**Job Type**: Permanent
**Benefits**:
- Free parking
- Health insurance
- Professional development
Schedule:
- Monday to Friday
Application Question(s):
- Are you willing to work beyond regular working hours?
**Education**:
- Diploma/Advanced Diploma (preferred)
**Experience**:
- Accounts payable: 1 year (preferred)
- fixed asset management: 1 year (preferred)
**Language**:
- Mandarin (preferred)
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