Personal Assistant for Executive Director

1 week ago

Kuala Lumpur, Malaysia Agensi Pekerjaan INTHO SDN BHD Full time

Job Description:
1. Strategic Planning and Analysis:

- Aid the Executive Director in formulating the company's development strategic plan, annual work plan, business plan, and business development strategies.
- Conduct comprehensive analyses of company plans and objectives, providing insights and recommendations for improvement.
- Track the company's progress towards business goals, offering analytical insights and suggesting enhancements.

2. Internal Management and Coordination:

- Coordinate internal departments to ensure seamless information flow.
- Organize supervision and inspection of the company's management system implementation, maintaining its smooth operation.
- Drive institutionalization and standardization of internal management, reviewing organizational structure and management systems.
- Assist in managing company operations and functional departments, overseeing the formulation and execution of management systems.

3. External Relations and Public Relations:

- Collaborate with the Executive Director in managing external public relations, and engaging with government departments and key clients.
- Manage external business communication and visitor reception, coordinating public relations efforts.
- Represent the company in external meetings and business negotiations as per company directives.

4. Daily Affairs Processing:

- Organize and classify various materials and documents for the Executive Director, ensuring safekeeping and archiving.
- Assist with the Executive Director's schedule and travel arrangements, including visitor reservations and receptions.
- Submit documents for approval and manage document issuance.
- Execute ad-hoc tasks delegated by the Executive Director.

5. Meetings and Reports:

- Prepare and organize meetings, including agenda creation, document preparation, and minute-taking.
- Compile and manage meeting minutes.

6. Specialized Field Work:

- Depending on the Executive Director's professional field, assist in specific business areas or projects, such as international trade, investment, marketing, etc.

Job Requirements:

- Bachelor's degree or higher, preferably in fields such as economics, management, law, or secretarial studies.
- Proficiency in Chinese and English languages.
- Strong communication, coordination, judgment, and execution skills.
- Proficient in office software, including Excel and PowerPoint.
- Excellent English communication skills, particularly for international business dealings.
- Professional demeanor with strong public relations capabilities and knowledge of business etiquette.
- Ability to handle work pressure and adapt to business travel arrangements.
- Familiarity with customs and practices in Singapore and Malaysia.
- Applicants with previous experience in a Personal Assistant or Secretary position is an added advantage.

Additional vacancy also available for the same position and placement in the Singapore office branch; Salary ranges between S$3,500 - S$4,500.

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: RM4,000.00 - RM6,000.00 per month

**Benefits**:

- Company car
- Flexible schedule
- Opportunities for promotion
- Professional development

Schedule:

- Holidays
- Monday to Friday
- On call
- Weekend jobs

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administrative: 1 year (preferred)
- Front desk: 1 year (preferred)
- Customer service: 1 year (preferred)

**Language**:

- English (preferred)
- Mandarin (preferred)
- Bahasa Malaysia (preferred)

**Location**:

- Kuala Lumpur (preferred)

Willingness to travel:

- 75% (preferred)

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