Purchase Order Coordinator
7 months ago
**Overview**
**Primary Responsibilities**
- Responsible for performing daily operations of PO process.
- Serves as the escalation point for PO for PO mandatory customer accounts.
- Ensure POs are received on time (by or before the scheduled billing date) for invoicing.
- Develops and maintains good working relationships with customers.
- Responds promptly and accurately to both customer and internal inquiries.
- Assists in verifying PO details accurately to match with the billing and contract information.
- Supports the task of uploading the PO copies and any related supporting documentation to NetSuite and GSSC Share Point.
- Perform timely and detailed PO tracking.
- Prepares and submits weekly PO progress reports to obtain support and focus from the sales team on the outstanding PO.
- Conducts weekly review with manager on the PO status.
- Participates in weekly interlock meeting with Collections Team.
- Assists with development, maintenance and documentation of policies and procedures related to assigned responsibilities.
- Maintains SOX documentation for assigned areas.
- Manages Service Level Agreements for activities performed by Shared Service Center.
- Drives process improvements including working with business partners and other departments to develop and test reporting mechanisms that will help run the business.
- Assists with acquisition integration for all newly acquired companies.
- Supports management in completing special projects and other tasks as assigned.
**Education and Experience**
- Bachelor's degree, degree in accounting strongly preferred.
- 2-3 years of Accounts Receivable including billing experience in a corporate environment, preferably in mid-size to large-size companies is added value.
- Strong Excel skills required.
**Key Competencies**
- Strong operational, organizational, and analytical skills.
- Detail oriented and well organized.
- Interest and ability to work with a high volume of data processing.
- Ability to effectively prioritize multiple projects to meet deadlines and produce high quality work in a fast-paced environment.
- Ability to work independently as well as with a team effectively.
- Solid customer service skills.
- Excellent communicator with ability to maintain open communication with internal employees, managers and customers as required.
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