Assistant Purchasing Manager
7 months ago
Ensure familiarity with Hilton purchasing policies and procedures.
- Supervise and co-ordinate the work of the Purchasing team members.
- Follow up supplier insurance coverage and compliance with global Hilton policy requirements to ensure insurance exemption is approved by risk management.
- Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing Department after due authorization by Management.
- Ensure that competitive quotes are obtained as per policy.
- Review all purchase requests and purchase orders processed by subordinates.
- Conduct market price surveys in coordination with the Cost Controller and Executive Chef on a regular basis.
- Ensure that price comparisons amongst other hotels is done on a regular basis and all options are exhausted in obtaining the best possible quotations.
- Maintain good relations with all hotel departments and suppliers.
- Ensure that all unmatched / open Purchase Orders are investigated, and proposed action are taken on a regular basis.
- Assist in the preparation of month end reports and other ad hoc reports that may be required from time to time.
- Ensure familiarity and adherence to any national or global purchasing agreements in accordance to Hilton's approval authority.
- For the timely review of the rolling contract, updates without changes can only be carried out three times at most.
- Ensure Hilton Sourcing Centre approval is received prior to initiating tenders for potential purchase of goods / services in excess of $100,000.
- Assist the Executive Chef in ensuring that food cost is kept to a minimum.
- Ensure that all month end procedures are strictly followed, and deadlines are met.
- Maintain file management, including contract, bidding document, purchase order, etc.
- Liaise with related government departments such as Animal & Plants Inspection, Wine & Tobacco License, and the Customs, etc.
- Prepare a purchase order outstanding list for month end purposes.
- Ensure all documentation (purchase orders, invoices, delivery dockets etc.) is forwarded to Accounts Payable on a timely basis.
- Conduct regular vendor visitations for high-risk suppliers.
- Minimize the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
- Handle all requests and enquiries in a timely, efficient and friendly manner.
- Perform any additional tasks assigned to ensure that the department functions smoothly.
- Strictly follow the code of conduct.
**Job Type**: Permanent
**Salary**: RM5,000.00 - RM5,500.00 per month
**Benefits**:
- Health insurance
- Maternity leave
- Meal provided
- Opportunities for promotion
- Professional development
Schedule:
- Day shift
Supplemental pay types:
- Performance bonus
- Yearly bonus
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