Recruitment & Administration Executive/fresh

6 months ago

Subang Jaya, Malaysia Cosmo Goodness Malaysia Sdn Bhd Full time

**Main Purpose of the Job**:
To provide an administrative, recruiting, organisation and co-ordination function to the Managing Director in order to uphold company obligations, commitments and deadlines.

**Main Responsibilities**:

- To fulfil daily duties as instructed by Management
- Creating and Posting Advertisment in all the Job Portal and Social Media
- Recruitment Process - Active role, implementation, action, reporting and management and overall general input into the process by way of placing and designing ads
- Taking of and management of all interview calls
- Reconfirmation of all appointments
- Preparation of Observation/Evaluation Days
- Preparation of Pre-Management meetings
- Preparation of Field Representative Agreements
- Production of FR Badges and updating of the Badge Register
- Accurate record keeping of advertisements and recruitment tracking
- Reception duties (these duties include, but not limited to, answering all incoming calls and greeting of visitors)
- General office duties and running of the location, plus the upkeep and maintenance of the office along with all stationery supplies
- Preparation of various excel spreadsheets, as requested
- Retrieval of information, as required
- Photocopying
- E-mailing
- Update filing
- Co-ordination & preparation of all postage, couriers, banking needs & requirements
- Incoming and outgoing mail - bills etc.
- Preparation of Expense Claims
- General tidying of the work place to maintain a business like presentation
- Preparation, balancing & finalizing sales reports & daily masters
- Checking and counting all daily submissions
- Update Weekending Reports daily
- Balance Weekending Reports and FR earnings
- Weekly maintenance of FR Bond

**Whilst employed with the company you are required to adhere to the following requirements**:

- To act as an Administrator within the location at which the company is situated
- To act with good faith to all other companies sharing the same location
- Confidential information not to be disclosed to any person relating to the information
- To act in a professional manner whilst visiting or attending external meetings or conferences on behalf of the company
- Attendance of any training sessions or meetings as scheduled from time to time
- To attend a daily meeting with the Managing Director to plan the day/week/month etc.
- Ensure all necessary breaks are adhered to
- Obey all lawful directions
- Meeting required deadlines and set tasks to the standard required - efficiently & accurately at the required standard
- Production of accurate work
- Consistently maintain a phone retention rate of 75% or above

**You are required to have a sound knowledge or ability of the following**:

- Microsoft Word, Excel and Outlook
- Time Management skills
- Excellent mediation skills
- Diplomacy of problem solving
- Strong interpersonal and communication skills are essential
- Ability to use initiative
- Ability to work under pressure
- Privacy & Confidential knowledge and understanding

PREFER FEMALE CANDIDATES

**Job Types**: Full-time, Permanent, Fresh graduate

**Salary**: RM2,000.00 - RM2,800.00 per month

**Benefits**:

- Flexible schedule
- Free parking
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus
- Retention bonus
- Yearly bonus

Application Question(s):

- Are you be able to travel outstation ?
- Do you posses your own transportation ?

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administrative: 1 year (preferred)
- Recruiter: 1 year (preferred)

**Language**:

- Bahasa (preferred)
- English (preferred)

Willingness to travel:

- 100% (preferred)

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