Pa & Admin Assistant

6 months ago

Petaling Jaya, Malaysia ZYON INTERIOR DESIGN SDN BHD Full time

Assist primarily the Director with organizational, financial and personal administration on a daily basis.
- Assist the Director with all other related assigned tasks
- Communicate and handle incoming and outgoing electronic communications on behalf of the Director.
- Answer phones in a pleasant, helpful and professional manner, direct all incoming calls to appropriate party promptly and efficiently, accurately recording messages and reliably passing messages to recipient in a timely manner.
- Manage Director’s calendar, assessing priority of appointments and meeting, as necessary including travel arrangements whether official, family, or private and confidential matters.
- Make all records upon Director’s request
- Organise and arrange venues for all other meetings requested by the Director.
- Maintain records of decisions and ensure action items are clearly recorded for the Director
- Keep accurate records and files at all times and as appropriate.
- Coordinate travel arrangements including scheduling and purchasing tickets for Director
- Responsible to compile employer's receipts, monthly bills and submit claims.
- Purchases and sends gifts for selected occasion.
- To attend to all secretarial and personal administrative and research support duties in a confidential manner.
- Delivers important documents/letters.
- Perform any other related duties as assigned.
- Responsible for daily administration operation
- To maintain a proper and updated filing system for admin and designer records, correspondence and related documents
- Prepare purchase order, transmittal, and operations related documents
- To update all transaction involving monthly claims, vouchers related documentation on a daily basis.
- Taking notes and writing minutes during meetings.
- To report office operation when director is not around.
- To maintain office cleanliness, tidiness and organise all filing at all times.

**Job Requirements**:

- At least 1-2 year(s) of working experience in any field is required for this position. (preferably experience in construction or interior related company).
- Required skill(s): Computer literate at least Ms Word, Ms Excel.
- Required language(s): English (Malay & Mandarin is added advantage)
- Able to handle company administration, and human resource.
- Good character and personality.
- Positive vibe.
- Willing to learn.
- Ability to prioritize work and manage time effectively.
- Handle personal, private and matters professionally and confidentially.
- Dynamic, hands-on and committed to work long hours to deliver results.
- Applicants should be Malaysian citizens or hold relevant residence status.
- About ZYON INTERIOR DESIGN SDN BHD

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