Special Project Assistant
9 hours ago
**Duties & Responsibilities**
- Providing administrative support to CEO
- Responsible for collating required project information from other departments, project costing analysis/ compilation in conjunction related to the businesses
- Assisting the CEO with all administrative and strategic task
- To manage all private secretarial and confidential matters of the CEO
- To liaise professionally and strictly confidential with all levels of management, department and business associates.
- Organizing and managing business/ meeting schedule, sending reminders, assessing priority of appointments and relocation as necessary
- Conducting or preparing any research that the CEO may require.
- Provide administrative assistance, such as writing and editing e
- mails, preparing business/ meeting agenda, reports, memos, invoices letters, presentation materials and other documents.- Taking notes and writing minutes during meetings.
- Handling wide range and confidential information or documents
- Communicate with relevant departments (operations, finance, recruitment, administration, and HR) for information gathering & verification
- Arrange vendor payment
- Corporate website content updates & administration
- Social media account updates & administration
- Answering phones in a polite and professional manner and routing calls to the correct person or taking messages.
- Booking and arranging travel, transport and accommodation
- Organising events and conferences
- Reminding the CEO of important tasks and deadlines
- Implementing and maintaining procedures/administrative systems
- Liaising with colleagues and clients
- Undertake assignments time-to-time, ad-hoc functions and related duties as specified by reporting manager
**Job Requirements**
- Diploma and above
- Fluent in English, Bahasa Melayu, & Mandarin
- General PC proficiency and strong MS Word, Excel, and Power Point skills required
- Analytical, attention to details
- Good written & oral communication skills
- Strong people skills and exude a positive image
- Able to multitask
- 20 to 35 years old, Female
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