Personal Assistant to Managing Director

7 months ago

Kelana Jaya, Malaysia Verity Intelligence Sdn Bhd Full time

**The BIG Picture** - The Personal Assistant to the Managing Director (MD) must be aware of the organization’s aims, objectives and work to help the MD make the best use of his time by assisting in various projects, as well as dealing with all secretarial and administrative tasks. The _Personal_ Assistant role is to provide executive support to the Managing Director and Management Team on general administration, and business development and coordinate administrative support to the team on HR, business support and general administration. This person will be the first point of contact with both internal and external people, to the Managing Director. Discretion and confidentiality are essential attributes to be successful in this role.

**Responsibilities**:

- Maintain appointment schedule by planning and _scheduling _meetings, conferences, teleconferences and travel
- Prepare reminders, minutes, reports, memos, letters and any other administrative support when required
- Support the Managing Director in completing his To-do List when necessary
- Devise and maintain an organized filing system for all documents
- Maintain, track and manage petty cash
- Be responsible to submit the Managing Director’s monthly bills and claims
- Assist in other departments where help is needed (mainly HR and Recruitment)
- Be a role model to sustain a level of professionalism and manner among staff in line with the company culture
- Maintain strict confidentially and interact professionally with all levels of management, staff, business associates and clients
- Support the Managing Director in some personal matters as and when required

**Job Requirements**
- Excellence management skills and ability to schedule priorities efficiently
- People-oriented and result-oriented personality
- Resourceful, good problem-solving skill, proactive, and take initiative
- At least 5 Years of working experience in the related field is required for this position.
- Preferably Manager specialized in Secretarial/Executive & Personal Assistant or equivalent.
- Computer literate with good knowledge in Microsoft Office
- Professional discretion and trustworthy
- Good oral and written skills
- Required language(s): Fluent in English (Must), Bahasa Malaysia, Mandarin.

**Salary**: RM4,500.00 - RM6,500.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Meal provided
- Professional development

Schedule:

- Monday to Friday

Application Question(s):

- What is your expected salary?
- When is your earliest commencement date?

**Experience**:

- Personal Assistant: 3 years (preferred)

**Language**:

- Mandarin (required)

Ability to Commute:

- Kelana Jaya (preferred)

Ability to Relocate:

- Kelana Jaya: Relocate before starting work (required)

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