HR/admin Manager

3 weeks ago


Kuala Lumpur, Malaysia Agensi Pekerjaan AN Asia Sdn Bhd Full time

・Manage HR team
・Do Kaizen in internal process and flow, which is related to HR
・Handle general queries from employees / interns
・Coordinate Admin projects (meetings, training, anniversary, surveys etc)
・Copy, scan and store employees / interns documents, letters and certificates for physical filing records
・Develop employment contracts content and additonal letter requests
・Creating new accounts registration (InfoTech & Worksy)
・Managing access permissions (InfoTech & Worksy)
・Processing employee data like leaves entitlement and other benefits (InfoTech & Worksy)
・Update internal databases with employee's basic information (InfoTech & Worksy)
・Oversee employee daily attendance (InfoTech & Worksy)
・Oversee employee claim submission is complying with claims benefits and its policy (InfoTech & Worksy)
・Oversee employee changes of other information records (InfoTech & Worksy)
・Maintain HR material and induction/onboarding slides
・Handle Payroll
・Submit the passport for work pass endorsement/renewal/termination (EP/DP/SPass/) procedure and other supporting documentation (walk in)
・Assist to register personal income tax file for foreign employees who receive employment income
・Manage and monitor foreign employment contract / renewal / termination
・Organize and provide documents, reports and information in People and Culture Google shared drive
・Maintain confidentiality around sensitive information and terms of agreement
・Manage the flow of documentation within the organization and department
・Arranging both internal and external events joined by the company/staff
・Review and update technical documents (e.g. handbook, manuals and workflows)
・Develop company materials for employees (e.g. memo, handbook and safety guidelines)
・Publish company materials for employees (e.g. memo, handbook, SOP guidelines) in HR Room & InfoTech
・Update and maintain office policies and ensure compliance within employees (e.g. HR briefing session)
・Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
・Deal with employee requests regarding human resources issues, rules, and regulations
・Create awareness and distribute guidelines and FAQ documents about company policies
・Prepare reports and presentations on HR-related metrics (e.g. monthy HR manning)
・Overseeing all staffing needs and operations of the company upon request
・Bridging management and employee relations by addressing demands, grievances or other issues
・Oversee and manage a performance appraisal system, database and workflow
・Exporting regular and ad hoc reports from internal databases (e.g. hiring / turnover reports)
・Manage internal communication projects (e.g. TeaTalk, training evaluation, job satisfaction surveys)

**Requirements**:
・Degree / Diploma.
・Around 5 years above in HR related jobs
・2-3 years experience in management experience (Team lead, Supervise, Assistant Manager, Manager)
・Payroll experience
・Experience in implement new rules in a company
・Independent person (since this position is WFH).

**Additional Information**:
Company Industry: Animation, CG Animation and VFX studio.

Working Location: HQ based in Cyberjaya (WFH position)

Working hours: Monday - Friday (8am - 5pm)

Click on "APPLY NOW”, if you are interest in this position.

Pay: RM5,000.00 - RM10,000.00 per month

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

Application Question(s):

- What is your expected salary?

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Human Resource Management: 2 years (preferred)

**Language**:

- Mandarin (preferred)


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