Executive Secretary to Group Executive Director

2 weeks ago


Klang, Malaysia ACMAR GROUP Full time

**1.** **Overview**:
**2.** **Job Description and Responsibilities (including but not limited to the following)**:

- **Calendar Management**: Managing Appointment Schedules, Board Meetings, Conferences, and Calendar Activities of GED and the Directorate Management Team (DMT).
- **Data Management**:Maintain and organize files, records, and databases, ensuring easy accessibility and retrieval of information.
- **Meeting Coordination and Minutes Recording**:Arrange and prepare materials for meetings, take meeting minutes, and follow up on matters highlighted in the Minutes and/or action plans.
- **Travel Arrangements and GED’s Personal Errands**: Coordinate and book travel arrangements, accommodations, and itineraries for business trips, and other errands when applicable.
- **Office Support**: Manage office supplies, equipment, and general administrative tasks, ensuring a well-organized and efficient workspace.
- **Cordial and Pleasant Relationship with Directorate VIP Clients, Corporate Customers, Directors, partners, and stakeholders.**
- **Able to draft GED’s speeches and pointers as well as able to do presentations in introducing the Group’s Profiles, Business Activities, Products and Services.**

**3.** **Qualifications**:

- Bachelor’s degree or Diploma in Business Administration, Secretary Studies or a related field, with a minimum of 8 years of relevant working experience.
- Proven experience as an executive secretary or in a similar administrative role. Excellent organizational and time management skills. Strong verbal and written communication skills (Malay, English and Mandarin)
- Proficiency in office software (MS Office) and communication tools. Attention to details and problem-solving abilities.
- Discretion and the ability to handle confidential information and related documents.
- Ability to multitasking and working well under pressure. Professionalism and a positive working attitude.

**Salary**: RM5,000.00 - RM8,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Gym membership
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday



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