Admin Executive
5 months ago
**Admin Executive**
We are looking for an Admin Executive to oversee office operations and administrative staff members. The Administrative Executive develop, review, and improve policies, systems, and procedures, and generally ensuring the office operate smoothly and efficiently.
**Job Descriptions**:
- Supervise day-to-day administration operations of the company;
- Review and improve administrative procedures & processes;
- To maintain cleanliness & tidiness of the office building & facilities;
- Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
- Arrange, Purchase, and Control inventory for stationaries, pantry items, name card, PPE, first aid items etc.
- Get quotation for comparison purpose for new and/ or existing suppliers when needed;
- Prepare necessary supplies for new join employees - workstation cleanliness, phone extension, corporate shirt, and any other items needed;
- Maintain and update group employee contact listing;
- Maintain a record and compilation of corporate line with local telco on contract expiry and renewal;
- Maintain a record of upkeep of fire extinguishers, alarm system, pest control, lift, office machines such as water dispenser, coffee maker etc;
- Manage and monitor outsourced security & cleaners - attendance & performance;
- Back-up receptionist during on-leave and lunch break including handling incoming calls, walk-in guests and receiving couriers;
- Monitor expiry and renewal of tenancy agreement;
- Flight/accommodation booking for staffs when needed;
- Responsible for parking management.
- Record and control all keys to door / furniture within the building;
- Food serving to VIP & Board of Directors when needed.
**Job Requirements**:
- At least 2 years administration experience;
- Required language(s): Bahasa Malaysia, English, Mandarin;
- Required Skill(s): Microsoft Office;
- Alert and have a sense of ownership.
**Benefits**:
- Parental leave
- Professional development
Schedule:
- Day shift
**Experience**:
- Admin: 2 years (preferred)
**Language**:
- Mandarin (preferred)
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