Contract Executive

3 weeks ago

Batu Kawan, Malaysia PILOT Construction Sdn. Bhd. Full time

**RESPONSIBILITY AND ACCOUNTABILITY**
- Tender administration including pre and post tender administration.
- Involve in tender evaluation, vetting, verification of tender documents and tender interview when necessary.
- To ensure that the tender is priced competitively and correctly.
- Reviews quotations submitted by Sub-contractors.
- Taking off and coordinate with the QS, Consultant for the preparation of full set Bill of Quantity.
- Prepare and execute formal contract and producing of letter of award to Sub-contractors.
- Procuring of miscellaneous works quotation and drafting their letter of award.
- To keep monitoring the jobs/project in budget, administration of insurance and involves in costing exercise under specified works only.
- To liaise with consultants/site to clarity queries.
- Prepare the Interim Valuation payment recommended by consultant (architect, engineer) and prepare Final Account Statement.
- Prepares progress payment claim, variation orders claims and taking off quantities.
- Responsible to ensure that work done is claimed up-to date, V/O submitted timely and profitably, settle final account.
- Post-contract administration which included: Attending management meeting, client/consultant and site meeting, Cost comparison exercise, Variation order claim, Site inspection when necessary.
- Responsible to ensure that Sub-contractor work done is paid timely but not overpaid.
- Coordinate pre-contract drawings and documents with all consultants.
- Evaluates and prepares interim progress payment to Sub-contractors.
- Prepares progress report, materials schedule and cash flow.
- To ensure that the tender is priced competitively and correctly.
- Updates cash flow and monitor project budget and payment to Sub-contractor.
- To develop and maintain the lists of Approved Suppliers and Sub-contractors.
- To request and obtain quotations on construction materials from potential suppliers.
- To prepare and evaluate the bid price and quality on materials among the potential suppliers.
- To formalize recommendations of purchase for the superior’s approval.
- All prepare, issue and check the Purchase Orders to the approved suppliers.
- To gather information on construction materials from suppliers.
- To request and obtain quotations on new construction materials from potential new suppliers.
- To prepare and evaluate the bid price and quality on materials among the potential suppliers thru verbal confirmation.
- Liaison with suppliers for costing exercise, collect cost data bank and cost information.
- To prepare, issue and check the Purchase Orders to the approved suppliers.
- To gather information on construction materials from suppliers.
- To place order of safety PPE and shoes for the workers.
- To formalize recommendations of purchase for the superior’s approval.
- To coordinate with the supplier for the arrangement of the construction materials delivery to the site.
- To undertake other related jobs from time to time as directed by the Contract Manager.

**ACADEMIC QUALIFICATION**
- Degree in Quantity Surveying or its equivalent.
- Must be a CIDB green card holder.

**EXPERIENCE / SKILL REQUIRED**
- At least 5 - 8 years working experience in Quantity Surveying, similar position or related working experience.
- Good team player, Self-motivated, reliable, minimum supervision, good communication and interpersonal skills.
- Understanding of the site safety plan and the safety activities operation flow.
- Proficiency in English and Malay and Computer literate.
- Must be willing to work in Batu Kawan, Penang.
- Immediately available will be given preferences.

**Benefits**:

- Professional development

Application Question(s):

- Notice Period?
- Willing to work in Batu Kawan, Penang?
- Current Salary?
- Expected Salary?

**Experience**:

- Quantity Surveying: 5 years (preferred)

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