Broker Assistant, Sea Freight, Kul

6 months ago

Shah Alam, Malaysia DSV Full time

If you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying.

Job Req Number: 80591
Time Type: Full Time

**JOB OVERVIEW**
- Provide proactive and comprehensive import and export custom clearance and forwarding services to DSV Ocean Freight customers.
- Ensure that all customs clearances executed comply with the guidelines and regulations of the Royal Malaysian Customs Authority.
- Ensure that all movements, including both LCL and FCL, executed by DSV are timely and in accordance with customer SOP.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Promote, present, and adhere to the Company’s Core Values, which are based on three key principles: Performance, Integrity, and Professionalism.
- Be responsible for interfacing with a group of customers, including Global Key Accounts, Key Accounts, SMEs, and General Accounts, which will be allocated at the discretion of the Line Reporting.
- Interact with networks, departments, including peers and subordinates, to enhance better understanding and share customer-related information.
- Provide consistent data/information updates and milestones set by the Company and Key customers.
- Monitor shipments with various internal and external parties to ensure shipments are custom cleared and timely arrangements are made for transportation.
- Be responsible for Ocean customs clearance activities and transportation executed under DSV appointment.
- Monitor and coordinate customs forms (Import/Export) for Ocean shipments in a correct and timely manner to avoid additional costs.
- Monitor and follow up on the return of Customs Receipts and documents to upload into eDOC and for distribution to FES/FIS.
- Follow up on orders taken and advise FES/FIS on customs status and details immediately upon receiving shipment clearance status.
- Liaise with shipping agents, port authorities, CFS, licensing authorities, FES/FIS, and customers for the release of Export/Import consignments.
- Monitor and update status reports for Import/Export movements and clearance on a daily basis.
- Maintain records of customers’ regulated documents (MIDA exemptions, SST, LMW, N.O.T, Permits, Customs Appointment approval) saved in the server and ensure records are updated with validity for customs clearance purposes.
- Maintain accountability and accuracy for updating and meeting deadlines for monthly reports required by customers.
- Ensure timely invoicing of shipments as per company KPIs.
- Release invoices to customers with supporting documents according to requirements or SOPs.
- Ensure payment collection prior to the release of shipment(s) for customer(s) under cash terms.
- Ensure shipment costs are correctly updated in CW1.
- Verify vendor/intercompany invoices and raise disputes for incorrect invoices.
- Handle disputes and queries from customers and DSV overseas offices on billing matters and resolve them in a timely manner.
- Monitor and update respective sales personnel on the validity date of all customers’ quotations.
- Participate in company projects and initiatives as required.
- Act as a backup for other team members when necessary

**QUALIFICATIONS**
- Degree / Diploma / SPM
- Basic computer knowledge course
- Minimum 2 years of working experience in the Seafreight industry is preferred

**DSV - Global transport and logistics**

DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You’ll join a talented team of approximately 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature’s terms.

We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we’ll support you and your need to achieve your potential and forward your career.

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