Legal Strategy

7 months ago

Petaling Jaya, Malaysia Zico Banc Berhad Full time

(1) Undertaking all communications and records-keeping duties in respect of the **legal transactions** of the company, including, but not limited to:

- Facilitating legal processes and initiations of due diligence surrounding dealings of the company, with external counterparts, and its group of companies;
- Negotiating, drafting, and administering the execution and enforceability of legal terms, contracts and other documents to ensure the company’s full legal rights are protected in its arms-length or otherwise arrangements and transactions - as may include providing clarification on legal language in respect of any documents to be executed by the Management;
- Undertaking due diligence and document compilation initiatives to ensure due and proper care is exercised in the recording of transactions of the company;
- Preparing all correspondences to parties likely to become parties with which the company is / comes to be contractually obligated e.g. financiers, shareholders, subsidiaries and affiliates, or other stakeholders of the company as shall be made known from time to time;
- Ongoingly ensuring the consolidation of all documentation and relevant paper-trail pertaining to the company’s dealings with clients, affiliates and subsidiaries, and ensuring informational accuracy across all transaction portfolios;
- Keeping record, compiling, and maintaining, supporting documents in respect of the company’s investments, indebtedness, and source of funds, across various categories of the company’s folders;
- Verifying the legitimacy and accuracy of information presented on transactions embarked upon by the company, with a view of accurately representing findings and rendering advice to the Management over transaction journeys;
- Ensuring compliance with applicable data protection rules when handing and disseminating (if instructed) corporate and transactional information;
- Being in direct contact with the appointed Secretary of the company in respect of resolutions due to be passed, statutory filings to be made and other activities surrounding the company’s statutory compliance and general corporate profile - as may involve rendering advice on resolution terms, and procuring executions by the company’s Board and Members for the passing of issued resolutions;
- Handling a full spectrum of company secretarial drafting (such as in the preparation of company secretarial documentation, e.g. Board minutes and resolutions) and file-keeping (including, maintaining, updating and performing routine checks on folders, in various medium, where the company’s secretarial registers and statutory records are located), in collaboration with, and from time to time, in place of, the company’s appointed Secretary;
- Liaising with appointed Solicitors for the company on all legal matters, including, but not limited to, confirming engagements, conveying instructions, requesting advice, and attendances to billings issued to the company;
- Aiding the Management in its communications and deliberations with external parties (e.g. appointed advisors, public authorities etc.) with regards to enquiries made in respect of business information recorded by the company, on itself or its group of companies;
- Keeping abreast with industry updates and regulatory rules, as shall be relevant to the business of the company, and devising solutions, and developing and implementing standard operating procedures, to pre-empt, protect against and cure corporate non-compliance risks, as may arise, or as may be anticipated, in respect of the books and transactions of the company;
- Ensuring generally that implemented and commonly practiced compliance and documentation protocols and policies are effectively practiced by divisional personnel in the conduct of the company’s transactions; and
- Researching and evaluating different risk factors regarding business decisions and transactions of the company - towards providing accurate and timely counsel to enquiring-personnel, or the Management, on a variety of legal topics (e.g. land, tax, company and financial law).

(2) Undertaking all communications and records-keeping duties in respect of the **investments and asset-holdings** of the company, including, but not limited to:

- Developing and implementing an in-house portfolio management system, as shall be maintained towards the preparation of weekly and monthly portfolio summary reports;
- Attending meetings, preparing spreadsheet analyses, and performing general administrative duties towards facilitating the implementation of portfolio management systems and practices;
- Provide critical support to personnel entasked with portfolio management;
- Supporting divisional personnel in portfolio confirmations, verifications or reconciliations;
- Aiding the completion of conditions and qualifications agreed in respect of investments or otherwise portfolio transactions undertaken by the company; and
- Liaising with the company’s appointed Secr

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