Personal Assistant

7 months ago


Kuching, Malaysia ECS FACILITY MANAGEMENT SDN BHD Full time

**Responsibilities**:

- Assist superior to make the best use of their time by dealing with secretarial & confidential administrative tasks efficiently in corporate matters.
- Act as the point of contact between the superior and suppliers/ clients/ consultants.
- Manage diary and schedule/ prepare meetings and appointments. Take dictation and minutes.
- Produce reports, presentations and briefing.
- Devise and maintain systematic office filing system both electronic & physical copy.
- Perform relevant ad hoc tasks as given from time to time, including administrative issue.

**Job Requirement**:

- Possess at least a Diploma in any field
- At least 5 years of working experience and experience working in a Property Management Company would be an added advantage
- Manage Director’s daily appointments.
- Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director’s office systems, including data management and filing.
- Maintain records of Director’s contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters - chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for the Director.
- Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Assist/support Director, Retail Manager in arranging meeting or events.
- Meet and greet visitors.
- Any other duties as may reasonably be required by the Director.
- Self-motivated, independent with good interpersonal and communication skills; Computer Literate.
- Possess good organization and time management skills.
- Good analytical skills and proficiency in excel pivot, spreadsheet and reporting.
- Pro-active, out-going and with strong initiative in job undertaking.
- Own transportation and ability to work flexible hours.
- Able to work independently under minimum supervision.

**Job Types**: Full-time, Permanent

**Salary**: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Holidays
- Monday to Friday
- On call
- Weekend jobs

Supplemental pay types:

- Overtime pay
- Performance bonus

Application Question(s):

- Notice Period:

- Expected Salary:
**Education**:

- Diploma/Advanced Diploma (required)

**Experience**:

- Secretary: 2 years (required)


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