Administrative Officer

2 weeks ago


Kota Damansara, Malaysia Etex Malaysia Sdn. Bhd. Full time

**Your main roles are**:
Responsible for the overall administration job function and assisting HR & Administration Department.

**Your function consist of**:

- Able to work independently with positive attitude in personal development and easy interaction with internal and external colleagues and business associates.
- Responsible to ensure that all renewals are renewed before expiration dates, e.g. buildings tenancy agreements, company car insurance & road tax, company insurances, certificate for business licenses, mobile contracts, vendors’ contracts etc.
- Liaise with building management, parking attendance, courier companies, contractors, food caterer etc. whenever needed for office maintenance and administrative requirements.
- Responsible for maintaining the Asset List of all employees to ensure that all company assets are registered accordingly prior to providing to the employees including handling all the relevant access cards.
- Responsible for the company's Hospitalization & Surgical insurance policies for new employees and support all employees if they have any query for business travel insurance for their business trips.
- Liaise with government agencies, utility service providers for applying/renew/terminate office related license or services.
- Verify monthly all admin related invoices/bills and submit onto SSC Departments for payment.
- Update and maintain a record monthly of the local employees’ expenses such as petrol card usage, toll card reloads, mobile phone calls expenses and mileage and providing to all HODs a quarterly report of these expenses of their reports.
- Responsible to report monthly Accident Reporting at EHS Management App and assist for monthly SafeStart Refresh & Safety Talk preparation.
- Responsible to purchase and manage stocks for usage of office beverages and stationeries.
- Update and maintain a record for staff yearly training hours & costs.
- Updating quarterly the APAC Contact List.

**We are looking for a dynamic teammate with**:

- Possess a diploma/degree in Business Administration with a minimum of 1-2 years working experience in related fields. Working experience in HR is an added value. Fresh graduates are welcome to apply.
- Pleasant personality, possess a positive attitude and good written & communicating skills dealing with all relevant parties.
- Intermediate skills in PC skills are necessary for the use of internal programs and software, especially Microsoft Office Suite (word, excel, PPT).
- Good command of English Language is a prerequisite. Other language skills in Bahasa Malaysia and Mandarin is an added advantage.
- Knowledge of office management systems and procedures with strong organizational skills and the ability to multi-task.
- Good knowledge of administration principles and techniques including working with tight deadlines and meeting deadlines.
- Excellent time management skills to plan and organize jobs and projects and the ability to prioritize work for meeting deadlines.
- Able to work under mínimal supervision, independently or as part of a team.
- Attention to detail and problem-solving skills.



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