Administrative Executive
5 months ago
Overview: As an Administrative Executive for our cooperative, you will be responsible for providing administrative support to ensure efficient operation of the organization. Your role will involve handling a variety of tasks to support the smooth functioning of daily operations and assisting in coordinating activities across different departments within the cooperative.
**Responsibilities**:
1. Office Management: Oversee day-to-day office operations, including managing office supplies, equipment, and facilities.
2. Administrative Support: Provide administrative support to various departments within KOPEMA, including handling correspondence, scheduling meetings, and maintaining filing systems.
3. Member Services: Serve as a point of contact for KOPEMA members, addressing inquiries, resolving issues, and providing assistance as needed.
4. Document Management: Maintain and organize documents, records, and reports in both electronic and physical formats.
5. Event Coordination: Assist in planning and coordinating events, meetings, and training sessions for KOPEMA members and staff.
6. Financial Administration: Assist in basic financial tasks such as invoicing, processing payments, and maintaining financial records.
7. Database Management: Maintain accurate and up-to-date member databases and other relevant records.
8. Compliance: Ensure compliance with relevant laws, regulations, and cooperative policies in all administrative activities.
9. Communication: Facilitate communication within KOPEMA by disseminating information, drafting communications, and managing internal correspondence.
10. Support to Management: Provide administrative support to senior management, including scheduling appointments, preparing reports, and conducting research as needed.
11. Team Collaboration: Collaborate with other team members to support any initiatives and projects as required.
12. Continuous Improvement: Identify areas for process improvement within the administrative function and contribute to the implementation of solutions.
**Requirements**:
1. Bachelor's degree in Business Administration, Management, or a related field.
2. Minimum of 2-3 years of experience in administrative roles, preferably in a cooperative or similar organization.
3. Strong organizational and multitasking abilities to effectively manage multiple tasks and priorities.
4. Meticulous attention to detail to ensure accuracy in administrative tasks and documentation.
**Benefits**:
- Free parking
- Health insurance
- Maternity leave
- Parental leave
Schedule:
- Monday to Friday
**Education**:
- Bachelor's (preferred)
**Experience**:
- Administration: 1 year (preferred)
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