Personal Assistant

5 months ago

Subang Jaya, Malaysia ANSARCOMP (M) SDN BHD Full time

**Job Summary**:
The Personal Assistant (PA) to Director plays a pivotal role in providing comprehensive administrative support to the director of the designated department. This position involves managing a diverse range of tasks to facilitate the efficient functioning of the director's daily responsibilities and contribute to the overall success of the department.

**Key Responsibilities**:
**Scheduling and Calendar Management**:

- Manage and organize the executive's calendar, including scheduling appointments, meetings, and events.
- Coordinate travel arrangements, including booking flights, hotels, and transportation.
- Schedule, prepare agendas, take meeting minutes, and coordinate follow-up actions for various meetings attended by the Director.
- Assist the Director in managing their to-do list, helping to prioritize tasks and ensuring important deadlines are met.

**Communication and Correspondence**:

- Maintain an organized filing system for both digital and physical documents, ensuring easy retrieval of information.

**Administrative Support**:

- Organize and maintain files, documents, and records, both physical and digital.
- Prepare presentations, reports, and spreadsheets.
- Handle basic bookkeeping tasks and expense tracking.

**Task and Project Management**:

- Assist with planning and executing projects, ensuring deadlines are met.
- Prioritize tasks and manage to-do lists to ensure efficient workflow.

**Client and Stakeholder Interaction**:

- Interact with clients, partners, and stakeholders on behalf of the executive.
- Maintain positive relationships and handle inquiries or requests.

**Event Planning and Coordination**:

- Plan, organize, and coordinate company events, meetings, and conferences.
- Arrange logistics, catering, and other event-related details.

**Personal Support**:

- Assist with personal tasks such as making reservations, shopping, and managing household matters.
- Coordinate personal appointments and commitments.

**Confidentiality and Discretion**:

- Handle sensitive information and maintain a high level of confidentiality.

**Ad Hoc Support**:

- Provide support for any other tasks or projects as needed by the executive.

**Qualifications and Skills Required**:

- A bachelor's degree in business administration, communications, or a related field is preferred.
- At least 5 years’ experience as an executive assistant or personal assistant.
- Strong organizational abilities to manage multiple tasks and priorities efficiently.
- Excellent written and verbal communication skills with attention to detail.
- Effective time management skills and the ability to handle deadlines.
- A high level of integrity and the ability to handle confidential information.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to adapt to changing priorities and a dynamic work environment.
- Strong problem-solving skills and the ability to anticipate needs.
- Excellent interpersonal skills and the ability to work collaboratively.
- The incumbent shall be capable of driving and possess a currently valid driving license.
- Able to work n additional hours and on weekends (if required)

**Salary**: RM3,500.00 - RM4,500.00 per month

**Benefits**:

- Company car
- Flexible schedule
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay
- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Subang Jaya: Reliably commute or planning to relocate before starting work (required)

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