Secretary

7 months ago


Kuala Lumpur, Malaysia PTTEP Full time

PTTEP Sarawak Oil Limited- Kuala Lumpur, Malaysia, 50088**1. KEY OBJECTIVES**:

- Provide secretarial and administrative support to Head of Malaysia Business Support Department to be able to deliver the following key objectives:

- Maintain filing system
- Coordinate flow of information between all management team

**2. PRINCIPAL ACCOUNTABILITIES**:

- Schedule and coordinate all appointments, inter-department meetings and maintain an efficient record of the meetings and provides the Department Head timely reminders on his appointments/meetings.
- Assist in preparations of presentation materials, both for internal and external use.
- Assist in compilation of weekly reports, monthly forecast reports and Executive Committee reports and to ensure timely submission to the Management.
- Organize, receive, monitor, and track documents to ensure proper handling with regards to signature, distribution, and responses.
- Provide administrative assistance to Head of Sections and respective team members.
- Preparation of payment requests for reimbursements and submission to Finance Department for processing payment once approval is granted.
- Verification of claims and reimbursements submitted for approval.
- Maintain an efficient Information Management System that includes keeping master files, indexing office correspondence for all outgoing and incoming correspondences for Department Head.
- Attend to ad-hoc requests and other duties as assigned.

**3. KEY AUTHORITIES**:

- As provided / assigned by Supervisor.

**4. WORKING RELATIONSHIP**:
**Internal**
- PTTEP KL: All PTTEP Operations Group
- Corporate Bangkok Office.

**External**
- PETRONAS Nasional Berhad, PETRONAS Carigali Sdn Bhd Travel Agents, Car Rental Companies, Hoteliers, Airlines, Real Estate Agents, Movers, Legal firms, Florists, Contractors etc.

**CORE Competencies**:

Explorer - Eager to learn and seek for new challenges
Integrity & Ethics - Act without bias
Innovation - Think out of the box
Passion - Never give up with can do attitude
Performance Excellence - Be decisive and accountable for own and team’s decision
Responsibility for Society - Live with strong sense of social responsibility
Synergy - Collaborate well with others
Trust & Respect - Provide and open to constructive feedback



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