IT Procurement Operations Analyst

7 months ago


Kuala Lumpur, Malaysia The Estée Lauder Companies Full time

Supporting Vendor Management in the following areas: Reporting, Contract management
- Within Technology department of ELC will review and facilitate the execution of contracts for software, hardware and IT services, verify the assigned purchase requests (including the attached documents), align with requestors on missing details and completion of purchase request
- Contract review includes the following: validating a Master Agreement is in place, validating pricing against Master Agreement, ensuring statements of work appropriately reflect the engagement scope and deliverables, and ensuring no terms and conditions conflict with the Master Agreement
- Collaborate with internal customers: Finance, Legal, IT procurement, Senior Management, mostly when reviewing quotes/agreements
- Finalizing agreements with the vendors and create purchase requisitions
- Responsible for obtaining ELC IT and cross-departmental approvals for contracts, checking the IT Financial matrix to determine the appropriate approvals, creating contract summary and generating the Cover Sheet for approvals.
- Maintaining records in department's SharePoint site / ServiceNow. After signing documents, Procurement Operations Analyst must send a copy to all parties involved and upload them to the correct folders in SharePoint, using proper file naming conventions
- Knowledge of IT contracting/purchasing is preferred

**Qualifications**
- Excellent interpersonal skills with a proven ability to communicate at various levels within the organization and with external parties
- Evaluate vendor Contract Change Orders (CCO’s), Transaction Schedules and SOWs to ensure documents are in alignment with agreements and contract drafting is correct. Create associated approval packages
- Demonstrate a strong attention to detail.
- Excellent writing skills
- Strong analytical and organizational skills
- Ability to manage time and workload in a high-pressure environment

**Job**: Information Technology

**Primary Location**: Asia Pacific-MY-14-Wilayah Persekutuan

**Job Type**: Standard

**Schedule**: Full-time

**Shift**: 1st (Day) Shift

**Job Number**: 2310302


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