General Affairs Executive

2 weeks ago

Shah Alam, Malaysia SUZUKI MALAYSIA SDN BHD Full time

Assist General Affairs team, including training, performance evaluation, and goal setting.
- Monitor & practicing policies, procedures, and initiatives to improve overall administrative efficiency.
- Manage office facilities, including space planning, maintenance, and security to ensure a safe and conducive work environment.
- Ensure a safe, clean, and efficient working environment for employees and work closely with the safety committee.
- Responsible for tasks such as document management, data entry, and office supply procurement.
- Coordinate with external vendors for office supplies, equipment, and maintenance services, negotiating contracts and ensuring cost-effectiveness.
- Oversee security measures, including access control, surveillance systems, and emergency response plans.
- Manage company vehicles, including maintenance, fuel, and driver scheduling if applicable.
- Implement efficient document filing and retention policies to ensure organized and secure records.
- Ensure compliance with relevant laws and regulations, including labor, environmental, and safety regulations.
- Assist in develop, manage, and monitor the budget for General Affairs, controlling expenses and optimizing cost-effective solutions and maintain records related to General Affairs activities and prepare reports for executive management.

**Job Requirements**
- Diploma/Degree in Business Administration, Management, or related field.
- Minimum of 5 years of experience in general affairs, office administration, or similar roles, with 2 years in a supervisory or managerial position.
- Strong leadership and team management skills, with the ability to motivate and develop team members.
- Excellent communication and interpersonal abilities, with a customer-oriented approach.
- Proficiency in MS Office suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Ability to multitask, prioritize tasks effectively, and work under pressure.
- Sound decision-making and problem-solving skills, with attention to detail.
- Computer literate (Microsoft Office)
- Knowledge of relevant laws, regulations, and best practices related to general affairs.

Pay: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Additional leave
- Free parking
- Health insurance
- Maternity leave
- Professional development

Schedule:

- Day shift
- Early shift
- Monday to Friday

Supplemental pay types:

- Overtime pay
- Yearly bonus

Application Question(s):

- Notice Period
- Expected Salary

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- general affairs/Admin Maintenance: 5 years (preferred)

License/Certification:

- B/B2/D (preferred)

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