Facilities Management

5 months ago


Kuala Lumpur, Malaysia BASF Asia-Pacific Service Centre Sdn. Bhd. Full time

**Do you want to work with passionate teams, providing excellent business and digital services to the Asia Pacific region?**

**Do you want an open, supportive, and caring working environment?**

**Do you view your development needs seriously as we do?**

**If YES, then take your career to the #NextLevel with BASF **

**Objectives of the Position**
- Responsible in implementing safety measures at work and ensure that the safety policies are complying and adheres to Occupational Health and Safety (OHS) guidelines.
- To provide support in day-to-day office facilities operation involve of office safety, services & maintenance, supplies & purchases, office safety & health and front desk services.

**Main Tasks**

Facilities Operation
- Maintaining master data of office asset such as office equipment, furniture & fittings and etc as the control list of record of new asset, asset ownership, disposal purposes.
- To manage the Monthly Plan Preventive Maintenance (PPM) with Building Management for air conditioning, fire system, PA speaker, lighting, fittings and toilets.
- Report faulty to building management and follow-up the progress until completion of job and keep tracking the inventory of building supplies.
- Coordinating monthly meetings with vendors and building management and follow-up matter arising until completion.
- Prepare monthly maintenance and faulty report and weekly update on the pending issues.
- To support the reception duty as and when it required.
- Scheduled internal floor inspection to check on office cleanliness, safety and equipment readiness.
- Maintaining office signages by having regular inspection and place replacement when it required.
- Conduct housekeeping exercise from time to time to ensure the office is organised and hazard-free.

Environment, Health & Safety (EHS)
- Support the implementation of OHS policies and programs on various safety-related topics such as office safety and security, ergonomics, IAQ, & etc
- Coordinating periodical safety and security audits such as office safety and security walkabout, hazard inspection, ergonomics assessment & etc
- Investigate and record incidents to identify causes, prepare reports on occurrences and perform corrective actions and preventative measures.
- Conduct basic safety trainings for employees such as emergency evacuation procedures and OHS certification training for ERTs
- Regular inspection of the office safety appliances such as fire extinguishers, emergency lights, smoke detectors, and etc are working all the time.
- Supervise the work progress of installation, repairing, and any other works are compiled to safety and security guidelines. Ensuring building and internal work permit for works in the office in place. Vendors and contractors are being informed on the safety requirement before carrying out the works.
- Keeping up to date with regulatory requirements and industry best practices.
- Be part of emergency response team and EHS committee members. Take part in emergency evacuation procedures, crisis management and business continuity plans.
- Others ad-hoc task and assigned project related to Facility, Safety and Security

**Requirements**:

- Bachelor’s degree in relevant disciplines
- Min 3-5 years related working experience in facilities management
- Ability to work independently, strong interpersonal and communication skills for internal & external stakeholder management
- Knowledge and experience in ESH

**BASF Asia-Pacific Service Centre was established in 2005. Located in Kuala Lumpur, the regional service hub has approximately 1,100 employees and growing. Focused on being a competency and digitalization driven hub, it also provides quality functional and know-how services in the areas of finance, controlling, human resources, real estate and facilities management, communications, environmental, health and safety, procurement, import-export order management, and information services to BASF companies and affiliates in the Asia Pacific region. BASF also has two other regional hubs located in Berlin, Germany, and Montevideo, Uruguay that cover the Europe and Americas regions.


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