Kl - Finance Manager, Eo

2 months ago

Kuala Lumpur, Malaysia Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities) 1

**Main purpose of job**:
To work with the Head of Corporate Services / Corporate Services Manager (CSM) to manage British High Commission’s (BHC) budgets and bank accounts in line with FCDO guidance to ensure audit compliance and good financial management, including cash profiling and monitoring.

Part of the job will be managing Payroll through a specialized software, therefore working closely with HR Manager to ensure pay accuracy, including the administration of Tax, EPF, SOCSO and EIS. An understanding of payroll-related rules and regulation will be an added benefit.

They will need to have good people skills and will be supporting colleagues through internal financial platform and answer questions they may have which may include induction training.

**Roles and responsibilities / what will the jobholder be expected to achieve?**:
**_ Financial Budgeting, Forecasting and Reporting_**
- Run and analyse reports on a monthly basis of actual spend by budget holders.
- Manage relationship with budget holders to accurately update and amend our budgets and forecasts.
- Present monthly budget to the Senior Management Team, providing analysis and recommendation as appropriate.
- First point of contact for Finance and Accounts-related issues. Escalate any anomalies or issues to the CSM.
- Oversight of cash profiles (monitor official bank account, reconcile, maintain and manage balance in BHC local bank account).
- Review and evaluate critical Post processes for possible improvements.

**_ Oversight of the OneHMG charging mechanism_**
- Ensuring our Partners at BHC are charged accurately for platform costs.

**_ Payroll_**
- Work with HR Manager to ensure timely and compliant monthly and annual payroll process, including statutory contributions (EIS, SOSCO and EPF) and Tax.
- First point of contact for queries on statutory contributions, providing advice and clarification on policies. Lead on ensuring that BHC’s practices are legally compliant.

**_ Procurement Process Compliance_**
- Lead on Purchase to Pay (P2P) and Expense process at Post and ensure compliance with internal procurement process, including reconciliation processes for AP and AR.
- Maintain and update on any changes to P2P process; act as local advisor on processes, working with regional Finance Hub.

**_ As required:_**
- Working with our Residence Manager responsible for Income Generation financial management.
- Ensure that Regional Hub team receive the correct documentation for Finance & Procurement related matters and assist with any queries.
- Support Regional Hub and CSM on local Finance related projects.
- Maintain good relationships across the BHC and with our financial Hub in Manila and Finance Team is essential for successful delivery of this job.

**Resources managed (staff and expenditure)**:
To line manage 01 x Corporate Services Officer (AO), with main focus in Procurement and Payroll.

Essential qualifications, skills and experience 1
- Accounting and/or financial experience
- Excel efficiency

**Language requirements**:
Language: English

Level of language required: Fluent

Desirable qualifications, skills and experience 1
- Malaysian payroll experience
- Bahasa fluency
- Experience with financial platform e.g OACS
- Required behaviours 1- Changing and Improving, Managing a Quality Service, Delivering at Pace Application deadline 1
- 22 February 2024

Grade 1
- Executive Officer (EO)

Type of Position 1
- Full-time, Permanent

Working hours per week 1
- 36.5

Region 1
- Asia Pacific

Country/Territory 1
- Malaysia

Location (City) 1
- Kuala Lumpur

Type of Post 1
- British High Commission

Number of vacancies 1
- 1

Salary Currency 1
- MYR

Salary 1
- MYR 6,800

Start Date 1
- 15 April 2024

Other benefits and conditions of employment 1

**Learning and development opportunities (and any specific training courses to be completed)**:
The British High Commission offers a competitive remuneration package, benefits, leave entitlement of 20 days per annum (calculated on pro rata basis) and a range of learning and development opportunities including courses, access to significant on line training materials and on the job learning and development opportunities.

The Foreign, Commonwealth and Development Office is committed to developing its staff, working hard to provide a comprehensive learning and development offer. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities.

The job-holder will be required to take some specific training courses related to their role. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.

In addition to formal training, collaboration with a wide range of colleagues will deliver on-the-job le

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