Front Desk Ambassador/ Office Administrator

6 months ago


Petaling Jaya, Malaysia Inmagine Full time

Seeking a skilled maestro of first impressions and office operations As our Front Desk Ambassador Extraordinaire, you'll be the conductor of hospitality and efficiency, ensuring every visitor feels welcome and every task flows smoothly. Join us in orchestrating excellence at the forefront of our organization.

**The Job**:

- **Front Desk Management**: Answer incoming calls, manage visitor logs, and ensure a welcoming environment for guests. Oversee the cleanliness and orderliness of the office space, including coordinating with cleaning staff and maintenance personnel.
- **Administrative Support**: Manage office supplies inventory, handle supplier invoices, office utility bills, and prepare monthly summary reports for office maintenance and supplies. Assist in organizing office events, and supporting the HR and finance departments with administrative tasks.
- **Facility Oversight**: Monitor and manage company car bookings, including maintenance and documentation. Ensure the functionality of office equipment, and manage property cleaning and maintenance tasks.
- **Meeting and Event Coordination**:Organize and prepare meeting rooms, support staff with meeting room bookings, and arrange necessities for office events and meetings.

**Requirements**:
**The Person**:

- Possess at least 2 years of experience in office administration or as a front desk manager.
- Excellent communication and interpersonal skills.
- Good command of English & Bahasa Malaysia (written and spoken).
- Strong organizational skills with the ability to multitask and prioritize.
- Proficiency in Google Suite (i.e Google Spreadsheet, Google Doc, etc).
- A proactive approach to problem-solving and decision-making.
- A team player with the ability to work independently with mínimal supervision.

**Benefits**
- **Annual Leaves
- **Additional annual leave will be credited to you on a yearly basis.
- **Medical and Insurance Coverages - **We have got you covered.
- **Opportunities -** Above training and guidance, you will have the opportunity to try, to build your confidence and become your best self, and to interact and build a strong relationship.
- **Rocking Diversity**:

- Play hard, work harder with people of diverse skill sets and experiences Challange yourself to step out of your comfort zone, and you'll find yourself growing in way you'd never imagine.



  • Petaling Jaya, Malaysia Smartrend Recruitment & Consultancy Full time

    Attends to all incoming calls and route calls appropriately to pertinent individual. - Sorts all incoming mails/courier service and ensure distribution is made to the right recipient - Handle walk-in at reception counter, welcoming visitors with greetings, clear direction and address them appropriately. - Set up meeting rooms for all meetings and assist in...


  • Petaling Jaya, Malaysia Smartrend Recruitment & Consultancy Full time

    Attends to all incoming calls and route calls appropriately to pertinent individual. - Sorts all incoming mails/courier service and ensure distribution is made to the right recipient - Handle walk-in at reception counter, welcoming visitors with greetings, clear direction and address them appropriately. - Set up meeting rooms for all meetings and assist in...


  • Petaling Jaya, Malaysia Smartrend Recruitment & Consultancy Full time

    Attends to all incoming calls and route calls appropriately to pertinent individual. - Sorts all incoming mails/courier service and ensure distribution is made to the right recipient - Handle walk-in at reception counter, welcoming visitors with greetings, clear direction and address them appropriately. - Set up meeting rooms for all meetings and assist in...


  • Petaling Jaya, Malaysia Polymorph Recruitment Full time

    They're a top-tier educational hub specializing in tailored teaching methods, particularly for children with specific learning disorders. Their focus is on boosting confidence, unlocking potential, and reigniting a love for learning. They set the standard in literacy intervention, with therapists trained to provide personalized instruction and continuously...


  • Petaling Jaya, Malaysia HOTEL DOUBLE NINE (SS2) SDN BHD Full time

    A Hotel Front Desk Agent is a professional who is responsible for greeting guests in an efficient and courteous manner. As the first face that many see upon arrival, the Hotel Front Desk Agent checks guests in and out of their rooms, distributes room keys, answers questions and processes payments for hotel services. **Job Types**: Full-time, Permanent,...


  • Petaling Jaya, Malaysia Marriott International, Inc Full time

    **Job Number** 23199409 **Job Category** Rooms & Guest Services Operations **Location** Sheraton Petaling Jaya Hotel, Jalan Utara C, Petaling Jaya, Selangor, Malaysia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Assists the Front Office Manager in administering front office...

  • Front Office Manager

    5 months ago


    Petaling Jaya, Malaysia Hotel Armada (PJ) Sdn.Bhd Full time

    KEY TASK - Responsible for managing and leading all areas of the Front Office Reception, Concierge, and Operator - Oversees room reservations, room systems, Communication Center, Gymnasium, door lockset & safe box system and Safety & Security matters - Revenue and occupancy strategy thinking - Set, maintain, and improve departmental objectives, work...

  • Front Desk Team Leader

    5 months ago


    Petaling Jaya, Malaysia Hilton Full time

    Front Desk Team Leader With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels &...


  • Petaling Jaya, Malaysia Avante Hotel Full time

    To lead and supervise the day-to-day operation of the Front Office department. - To ensure the Front Office team provides prompt, friendly and efficient service. - To ensure all guest requests, inquiries and concerns are addressed in a timely manner and recorded in log book. - To support and to provide manning coverage to any Front Office section when...

  • One Utama Front Desk

    6 months ago


    Petaling Jaya, Malaysia Dr.Kyo Clinic Full time

    Job Scope: - Greeting and welcoming visitors, clients, and guests in a friendly and professional manner. - Managing incoming calls, directing them to the appropriate individuals or departments, and taking messages when necessary. - Providing information about the organization, its products, services, and policies to visitors and callers. - Handling...

  • Front Desk Team Leader

    5 months ago


    Petaling Jaya, Malaysia Hilton Full time

    With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of...


  • Petaling Jaya, Malaysia Ingram Micro Full time

    It's fun to work in a company where people truly BELIEVE in what they're doing! **Job Description**: Position Summary: An executive position to provide administration and management of the office operation, as well as providing secretarial functions to the Country Managing Director. She is responsible for ensuring the smooth running of the office’s...


  • Sri Petaling, Malaysia Hotel 99 (Sri Petaling) Sdn. Bhd. Full time

    Their duties may include **greeting guests as they come in, managing the check-in and check-out process, answering questions and requests, and helping with administrative tasks at the front desk**. The hotel receptionist must be trustworthy and able to work well with little direct supervision. **Job Types**: Full-time, Permanent, Contract, Internship, Fresh...


  • Sri Petaling, Malaysia Hotel 99 (Sri Petaling) Sdn. Bhd. Full time

    Their duties may include **greeting guests as they come in, managing the check-in and check-out process, answering questions and requests, and helping with administrative tasks at the front desk**. The hotel receptionist must be trustworthy and able to work well with little direct supervision. **Job Types**: Full-time, Permanent, Contract, Internship, Fresh...

  • Admin Executive

    6 months ago


    Petaling Jaya, Malaysia IME Group of Companies Full time

    Job Responsibilities: - Greet guests and provide them with good impression and reception. - Guide training participants during registration and refreshment. Provide guidance to training participants on their enquiries. - Answering customer incoming calls and redirect to right department or take down message - Develop good relation with customers by offering...


  • Petaling Jaya, Malaysia ISJ Technology Sdn Bhd Full time

    **Why Join Us?** - 13th month salary - Medical, Dental and Optical benefits - Free-flow snacks and drinks in office pantry - Smart casual working attire - Full Attendance Allowance - Free Parking - Young, vibrant and open work culture **Working Location: -** **Job Overview: -** **Job Responsibilities: -** - Office Ambassador for Management Floor. -...

  • Admin Executive

    5 months ago


    Petaling Jaya, Malaysia IME Group of Companies Full time

    Job Responsibilities: - Greet guests and provide them with good impression and reception. - Guide training participants during registration and refreshment. Provide guidance to training participants on their enquiries. - Answering customer incoming calls and redirect to right department or take down message - Develop good relation with customers by offering...


  • Subang Jaya, Malaysia Hello Dental Clinic Full time

    **IMMEDIATE HIRE!** Hello Dental Clinic Subang Level 2-02, Wisma Conlay, 1, Jalan USJ 10/1a, Taipan Business Centre, 47620 Subang Jaya, Selangor **Job Position**:Front Desk Receptionist (Full Time Position) **Job Details**: Salary range: MYR 1500 - MYR 3000(negotiable) + COMMISSION **Responsibilities**: - Greet clients and visitors with a positive,...

  • Front Office Assistant

    5 months ago


    Petaling Jaya, Malaysia EMCO Executives Sdn Bhd Full time

    Basic Salary: RM2,000 - RM3,000 Location: Kampung Tunku, Petaling Jaya Company's Industry: Engineering Company Working Hour: 9:00am - 6:00pm Monday - Friday (lunch 1 hour) **Front Office Assistant Responsibilities**: - Reporting to management and performing administrative duties. - Answering telephone calls, as well as screening and forwarding calls. -...

  • Front Office Assistant

    5 months ago


    Petaling Jaya, Malaysia EMCO Executives Sdn Bhd Full time

    Basic Salary: RM2,000 Location: Kampung Tunku, Petaling Jaya Company's Industry: Engineering Company Working Hour: 9:00am - 6:00pm Monday - Friday (lunch 1 hour) Saturdays 9am - 1 pm (1st and 3rd Saturdays off) **Front Office Assistant Responsibilities**: - Reporting to management and performing administrative duties. - Answering telephone calls, as...