Administrative Executive

4 days ago

Petaling Jaya, Malaysia Ingram Micro Full time

It's fun to work in a company where people truly BELIEVE in what they're doing

**Job Description**:
Position Summary:
An executive position to provide administration and management of the office operation, as well as providing secretarial functions to the Country Managing Director. She is responsible for ensuring the smooth running of the office’s operation relevant to the front desk/reception, office supplies and service procurement, travel management, meeting meals arrangements and other job scope that falls under administrative function. The position is also responsible for managing the administrative works of the Country Managing Director, that includes but not limited to calendar planning & management, travel bookings, expense claims, working closely with internal associates and external partners in meeting arrangements and taking minutes of meeting.

Major Responsibility_: _Office Administration -70%

Supporting Actions:

- Office premise upkeep and maintenance
- To lead the receptionist and cleaning team to ensure that the office premises are well maintained and upkeep in a tidy and presentable manner. This includes but is not limited to making sure the lobby reception, meeting rooms, social hub, and pantry are tidy and well equipped.
- Office equipments are adequately provided and in good and operatable condition. Manage equipment lease, procurement, and coordinate maintenance and repairs.
- Work with the Facility, Safety & Security Manager, to constantly making sure that the office is a safe to operate, keeping clear of boxes/objects that obstruct the passage / escape route in lieu of disasters like earthquake / fire for example.
- Assist in the administration of BCP protocol / procedure following the leads of Facility, Safety and Security Manager/BCP Leads directive.
- Administrative Support
- Together with her team to ensure office supplies, including procurement of meeting meals, pantry and janitor supplies, office stationery as well as essential items like medical supplies are adequately managed at an acceptable inventory level.
- Upkeep and manage issuance of stationery and medical supplies
- To administer all documentation production, filling and/or archiving are well managed, this includes but not limited to contracts and legal documentation.
- Render administrative supports to associates and management of the company / updating of reports / co-ordination of events as and when required.
- Mailroom Management
- Franking machines are updated, postage and related supplies are readily available
- Keeping records of postage, incoming/outgoing cheques.
- Front Desk & Reception
- To lead and run the front office, ensuring visitors and incoming calls are well received, and attended to promptly and professionally.
- To stand-in at the front desk to cover the receptionist’s duty in her absence over lunch duty, long breaks and/or leaves.
- To ensure front desk is ready prior to the office operating hours, doors to be open before its opening hours and ensure front office doors are locked before leaving the office at the end of the day.
- The loan register of key managements is upkeep (e.g. key loan for meeting rooms, stores, etc)
- Travel management
- To ensure travel policy and procedure are adhere to
- To manage list of corporate hotel rates
- Review existing administrative processes, forms and drive continuous improvements.
- To handle any projects /other ad-hoc tasks as and when assigned.

Major Responsibility: Secretary to the Managing Director (MD) - 30%

Supporting Actions:

- Provide secretarial support to Country MD which includes and not limited to
- Planning and managing the schedule of the Country MD
- Prepare any document, letter or report as required by the Country MD
- To prepare the necessary travel documents and agenda required for his travel
- Managing his leave and expense reimbursement in a promptly manner.
- Upkeep confidentiality of information and documentation of the Company and Country MD’s office.
- Generating documentation required to be signed by the Country MD as and when required by the relevant department heads, which includes supporting the Company Secretary and legal team requiring the MD or relevant ELT’s endorsement and returns of it.
- Liaise closely with the IT team to ensure smooth operations of MD’s computer related equipment.
- Review direct report expense claims, and travel requests are in order and adhering to company’s policy and procedure before they are appended up for Country MD’s approval.
- Taking Minutes of any Meetings whenever required or requested.
- Any other relevant to secretarial and administration support as assigned.

**Requirements**:

- Possess Diploma/ Degree in Business Administration, Management, Secretarial or equivalent.
- At least 5 years working experience in the relevant or similar role.
- Creative with strong interpersonal and communication skills that can work with all levels of people within and outside the entity.
-

  • Executive Administration

    5 days ago

    Petaling Jaya, Malaysia DKSH Full time

    **Location**:Petaling Jaya, MY, MY**Job Function**:Business Development**Requisition Number**:154729**Description**: - Review and execute of all documentation in relation to tenancy matters, including letters of offer, tenancy agreements and such other agreement as required. - To coordinate and communicate on all tenancy administrative processes including...

  • Administration Operations Executive

    7 days ago

    Petaling Jaya, Malaysia Chrisjac Recruitment Services Full time

    **Position: Administration Operations Executive.**: - **Salary: RM 2500-3500.**: - **Location: PJ Industrial Area, Section 51,Petaling Jaya.** Chrisjac Recruitment is assisting a premier loyalty fulfillment management company to recruit an experienced female Administrator for their business operations team in Petaling Jaya. Among their clients are...

  • Loyalty Administration Executive

    5 days ago

    Petaling Jaya, Malaysia Chrisjac Recruitment Services Full time

    **Position: Loyalty Administration Executive.**: - **Salary: RM 2500-3500.**: - **Location: PJ Industrial Area, Section 51,off Jalan Templer,Petaling Jaya.** Chrisjac Recruitment is delighted to be support a premier loyalty fulfillment management company to recruit an experienced female Administrator for their business operations team in Petaling Jaya....

  • Executive Administrator

    12 hours ago

    Petaling Jaya, Selangor, Malaysia Hiredly X Full time

    Hiredly X is a Finance Edutech Company that empowers students to succeed. As an Administration Executive, you will play a crucial role in managing events, supporting students, and ensuring smooth communication throughout their learning journey.Key ResponsibilitiesMonitor student support channels to maintain response times and quality.Assist with event setup...

  • Administration Operations Executive

    1 week ago

    Petaling Jaya, Malaysia Chrisjac Recruitment Services Full time

    **Position: Administration Operations Executive.**: - **Salary: RM 3000-4000.**: - **Location: PJ Industrial Area, Section 51, off Jalan Templer,Petaling Jaya.** Chrisjac Recruitment is assisting a premier loyalty fulfillment management company to recruit an experienced female Administrator for their business operations team in Petaling Jaya. Among their...

  • Administrative Executive

    2 days ago

    Petaling Jaya, Malaysia Quality Oracle Sdn Bhd Full time

    Quality Oracle (QO) is a leading intellectual property and advisory firm specializing in providing innovative solutions to clients worldwide. Our services encompass a wide range of intellectual property management, corporate advisory, and strategic consulting services, aimed at maximizing the value of our clients' intellectual...

  • Administrative Executive

    3 days ago

    Petaling Jaya, Malaysia Minconsult Sdn Bhd Full time

    **Position : Administrative Executive** **Working Location : Petaling Jaya ( near Asia Jaya LRT station )** **Salary Range : RM 2,500 - RM 3,000** **Responsibilities**: - Reviewing RFP/EOI: Evaluate Requests for Proposals (RFP) and Expressions of Interest (EOI) for government and non-government projects. - Developing Business and Commercial Strategies:...

  • Administrative Support Executive

    1 day ago

    Petaling Jaya, Selangor, Malaysia SASCO Sdn Bhd Full time

    We are seeking an Administrative Support Executive to join our team at SASCO Sdn Bhd. In this role, you will provide administrative support to our company secretarial department, assisting with tasks such as document preparation, data entry, and record-keeping.Responsibilities:Preparation and maintenance of accurate records, including shareholder registers...

  • Legal Administrator Executive

    1 week ago

    Petaling Jaya, Malaysia Fujifilm Business Innovation Asia Pacific Pte Ltd Full time

    **Job description** We are seeking a highly organized and detail-oriented individual to join our Legal Department as a Legal Administrator Executive. In this role, you will be responsible for overseeing the daily operations of our legal documentations and e-documents, ensuring compliance with legal procedures and policies, and providing administrative...

  • Business Administration Executive

    5 days ago

    Petaling Jaya, Malaysia Ampmech Group Full time

    **5. BUSINESS ADMINISTRATION EXECUTIVE** - Location: - Petaling Jaya (1 position). - Responsibilities: - Generates quotation and processes sales order. - Record sales information in an easily readable format. - Follows up with customers to ensure that the orders are satisfactory. - Provides any necessary document, data or reports to the sales team. - Assist...

  • Administration Executive

    16 hours ago

    Petaling Jaya, Selangor, Malaysia Hiredly X Full time

    This job is an Administration Executive at a Finance Edutech Company. You might like this job because you'll help students succeed by managing events, answering inquiries, and ensuring smooth communication throughout their learning journeyResponsibilitiesMonitoring all student support channels to ensure that we maintain the expected response time and...

  • Executive,payroll Administration

    2 days ago

    Petaling Jaya, Malaysia Chrisjac Recruitment Services Full time

    **Position Title: Executive,Payroll Administration.**: - **Salary: RM 3000-4000.**: - **Location: Petaling Jaya, Selangor.**: - **Working hours: 8.30 am-5.30 pm (Monday-Friday)** **The hiring company** This is a well established reputable public listed company, engaged predominantly in civil engineering and construction and real estate property...

  • Administrative and Human Resources Executive

    2 days ago

    Petaling Jaya, Selangor, Malaysia Career Horizons Full time

    **Job Overview:**Career Horizons is seeking an experienced Administrative and Human Resources Executive to join our team. As a key member of the Finance & Administration Department, you will be responsible for managing the administrative and human resources functions of the company.**Key Responsibilities:**Manage the day-to-day administrative tasks,...

  • Loyalty Program Administration Executive

    2 weeks ago

    Petaling Jaya, Malaysia Chrisjac Recruitment Services Full time

    **[PRIORITY HIRING IN 5-DAY WEEK COMPANY]** - ** Position: Loyalty Program Administration Executive.**: - **Salary: RM 3000-4000.**: - **Location: PJ Industrial Area, Section 51, off Jalan Templer,Petaling Jaya.** This is a full time permanent position based at their corporate office in Section 51, Petaling Jaya. Working hours are from 9.00am-6.00 pm...

  • Loyalty Program Administration Executive

    4 days ago

    Petaling Jaya, Malaysia Chrisjac Recruitment Services Full time

    **Position: Loyalty Program Administration Executive.**: - **Salary: RM 3000-4000.**: - **Location: PJ Industrial Area, Section 51, off Jalan Templer,Petaling Jaya.** This is a full time permanent position based at their corporate office in Section 51, Petaling Jaya. Working hours are from 9.00am-6.00 pm Monday to Friday. **About the job** As the Loyalty...

  • Administrative Officer

    4 days ago

    Petaling Jaya, Selangor, Malaysia EMA Global Full time

    We are seeking a highly skilled Administrative Officer - Executive Support to join our team at EMA Global. In this role, you will provide administrative support to our executive team, including managing complex schedules, coordinating meetings and events, and maintaining confidential documents.Main Responsibilities:Executive Support:Manage schedules,...

  • Loyalty Program Administration Executive

    3 weeks ago

    Petaling Jaya, Malaysia Chrisjac Recruitment Services Full time

    **Position: Loyalty Program Administration Executive.**: - **Salary: RM 3000-4000.**: - **Job location: Industrial Area, Section 51, Off Jalan Templer,Petaling Jaya.** **About the hiring company** Our client is a premier loyalty promotion and fulfillment management company in Malaysia. Their clientele have grown and diversified in the last decade, from...

  • Executive Administrative Support

    2 days ago

    Petaling Jaya, Selangor, Malaysia SOFAX SDN BHD Full time

    We are seeking an administrative professional with excellent analytical and communication skills to join our team as a Finance & Admin Executive.In this role, you will be responsible for financial reporting, resolving order issues, and supporting company accounting activities.You will work closely with internal stakeholders to identify and resolve daily...

  • Administrative Executive

    2 days ago

    Petaling Jaya, Malaysia amIT Global Solutions Pvt Ltd Full time

    Dear #connections, hiringalert for #adminmanager for our client based in #malaysia permanentjob **Responsibilities**: - Responsible for general office administration - Manage and coordinate day to day administrative operations and addressing all office administrative needs of the office. - Monitor office equipment purchasing and maintenance. - Renewal of...

  • Administrative Executive

    5 days ago

    Petaling Jaya, Malaysia Vspire Digital Sdn Bhd Full time

    Office clerks are responsible for performing clerical and administrative duties in an office setting and support of business operations within a department. They assist all the administrative staff, secretaries, and assistants by sorting mail, filing forms and documents, answering phones, greeting clients, scheduling meetings, and serving drinks. We are one...