Administrative Executive

3 days ago

Petaling Jaya, Malaysia Quality Oracle Sdn Bhd Full time

Quality Oracle (QO) is a leading intellectual property and advisory firm specializing in providing innovative solutions to clients worldwide. Our services encompass a wide range of intellectual property management, corporate advisory, and strategic consulting services, aimed at maximizing the value of our clients' intellectual assets.

**Responsibilities**:

- **Office Management**:

- Oversee day-to-day office operations, including managing office supplies, equipment, and facilities.
- Maintain a clean and organized office environment, ensuring it is conducive to productivity and professionalism.
- Coordinate with vendors and service providers to ensure timely maintenance and repairs as needed.
- **Administrative Support**:

- Provide administrative support to executives and staff, including scheduling meetings, managing calendars, and making travel arrangements.
- Prepare and edit documents, presentations, and reports as required, ensuring accuracy and attention to detail.
- **Client Services**:

- Serve as a primary point of contact for client inquiries and requests, providing exceptional service and ensuring client satisfaction.
- Coordinate client meetings, events, and presentations, and assist in preparing necessary materials and logistics.
- Maintain client records and databases, ensuring confidentiality and accuracy of information.
- **Project Coordination**:

- Assist in the coordination of various projects and initiatives, including tracking project timelines, milestones, and deliverables.
- Collaborate with internal teams to ensure seamless communication and coordination throughout the project lifecycle.
- Provide administrative support for special projects, including research, data analysis, and documentation as needed.
- **Team Collaboration**:

- Foster a positive and collaborative work environment by providing support and assistance to colleagues as needed.
- Coordinate team meetings, trainings, and events, and assist in preparing agendas and materials.
- Act as a liaison between different departments to facilitate smooth communication and information sharing.

**Qualifications**:

- Bachelor's degree in Business Administration, Office Management, or a related field preferred.
- Proven experience of minimum 1 year in an administrative role, preferably in a professional services or corporate environment.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong attention to detail and accuracy in all work, with a commitment to maintaining confidentiality and professionalism.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
- Excellent communication and interpersonal skills, with the ability to interact professionally with clients, colleagues, and external stakeholders.
- Ability to work independently with mínimal supervision and collaborate effectively in a team environment.

**Salary**: RM2,500.00 - RM3,900.00 per month

**Benefits**:

- Health insurance
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus
- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- Administration: 1 year (preferred)

**Language**:

- English (preferred)

Willingness to travel:

- 100% (preferred)

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