Procurement Specialist

3 days ago

Malaysia Fonterra Full time

**General Information**:

- Date Published- 31-May-2024- Advertising Ends- 14-Jun-2024- Country- Malaysia- Location- Malaysia- Role Type- Manufacturing- Work Type- Permanent- ID#- 8641**Position Description**:
**Role Purpose**:
The Procurement function has a vision of being the “Place to Be” by becoming a trusted business partner within Fonterra, achieved through cross functional integration and being the customer of choice to our diverse supply base. The procurement roles are organised around our core processes of category management (identify the value), strategic sourcing (get the value) and vendor relationship management (keep the value). These processes are underpinned by a drive for continuous improvement and adherence to compliance (enable the value).

The purpose of this role is to:

- To define sourcing strategies for medium size or low risk categories / contracts and lead the business through the strategic sourcing process ensuring a robust, transparent, auditable process is followed.
- To negotiate medium value or low risk contracts ensuring that maximum sustainable value is obtained and win/win positions are negotiated.
- The proactive management of the commercial relationship Fonterra has with its vendors focusing on cost, service, supply network risk, quality, health & safety, sustainability and process improvement—value enhancement.
- Responsible for all arwtork development, co-ordinate with local market team and suppliers to ensure that it meet the timelines and production plan.
- There are approximately 700+ Packaging SKUs require by the three production plants.
- To maintain and manage ingredient certification status (Halal, heavy metal testing, pesticide testing etc) with FSQ, Regulatory and Halal Team. There are total 200 ingredients.
- Support ingredient and packaging sourcing, qualification and development on new project launch.
- To manage supplier complaints and work with supplier to improve their performance.

**Key Accountabilities**:
**Category Management**
- Connect and align with the Procurement Manager to ensure all in market Sourcing activity both aligns with the applicable GCM strategies and is able to maximise the leverage of in-market and global buying opportunity.
- Facilitate under the direction of the Procurement Manager the provision of in-market supply analytics in support of in Group Procurement Category activity.
- Compliance
- To be a champion of the Fonterra Procurement Policies, Standards and Guidelines. To promote, inform and guide a wider understanding of the above to enable the business functions to meet their own obligations for compliance. Attain a minimum proficient level of understanding of the requirements of the Fonterra Procurement Policies, Standards and Guidelines.
- To run PO non compliance report on monthly basis and ensure corrective action has been taken to prevent similar issue repeat.
- Manage the PO compliance with relevant stakeholders on monthly basis

**Strategic Sourcing**
- Define sourcing strategy taking account of appropriate category strategies ensuring the robust determination of requirements, specifications and selection criteria and review of proposals.
- Manage and facilitate vendor selection and sourcing exercises using best process as devised for each specific business requirement, including multi-level RF(x) utilising supporting Group Procurement technology processes and systems as appropriate.
- Ensure that any conflict of interest is assessed—mitigated where identified—and monitored, both prior to and during the sourcing process and that the process is run ethically, transparently and is well documented and auditable.
- Involve key stakeholders over three phases—prior to, during and post the sourcing process to ensure buy-in, functional requirement alignment.
- Initiate and manage the pre-qualification for potential new vendors.
- Negotiate and execute commercial agreements with vendors.

**Vendor Relationship Management**
- Act as the market intelligence contact for internal customers (where no category management exists).
- Act as a principal member of team during sourcing activity (e.g. as Subject Matter Expert “SME”) and supporting Procurement Specialist roles.
- Define Vendor Management strategies including maintain a detailed understanding market vendor.
- Manage vendor performance including liaise with key business stakeholders regarding vendor performance metric and performance.
- Conduct on-going Vendor Management Strategies Monitor and report on compliance from both an internal and vendor basis.
- Deliver savings and benefits identified and targeted by the Business, in Group Category Strategies and Vendor Plans and Sourcing Projects.
- Monitor and report health, safety, environmental and sustainability issues.
- Drive compliance to the Fonterra sustainability and other Fonterra policies, ambitions and targets.
- Pursue innovation and process improvement activities with vendors and internal Business Unit

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