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Event Coordinator
2 weeks ago
**Job brief**
- We are looking for a competent, experienced and creative Event Coordinator to oversee, organize and coordinating events that will make an impact to a target audience. You’ll ensure events are successful and cost-effective, paying attention to budget and time constraints.
**Event Coordinator Responsibilities**:
- Understand requirements and details of each event.
- Ability to see the “big picture” and meet objectives in all stages of event planning, design, and production.
- Brainstorming and implementing event plans and concepts. Come up with suggestions to enhance the event’s success.
- Produce detailed proposals for events (including timelines, venues, suppliers, legal obligations, staffing and budgets)
- Coordinate all events operations (preparing venue, invitations, food, drinks etc.).
- Define company brand through events.
- Plan event from start to finish according to requirements, target audience and objectives.
- Able to conduct market research and gather information.
- Prepare budgets and ensure adherence, prepare invoicing and with attention to time constraints.
- Look for and compare different vendors (catering, decorators, etc.) Liaising and negotiating with vendors and suppliers to achieve the most favorable terms.
- Meet with clients and coordinate with them regularly. Understand clients' needs and wants.
- Research and book venues and schedule speakers.
- Be in charge of hiring personnel (Celebrities, Speakers, etc).
- Enthusiasm regarding collaborative work with marketing departments to promote and publicize events.
- Negotiating sponsorship deals.
- Handling logistics.
- Providing clear, well-written periodic reports to management.
- Managing branding and communication.
- Developing event feedback surveys.
- Commitment to compliance with all permits, insurance, legal, health, and safety obligations.
- Carefully oversee event happenings, ensure event is completed smoothly and step up to resolve any problems that might occur in a timely manner.
- Follow-through and willingness to conduct pre-and post-event evaluations, reporting on the outcomes. Able to articulately propose ideas to improve services and event quality.
- Research skills to identify event opportunities, understand the market, and generate interest.
**Operation Hour**:
- Wednesday until Sunday: 9.00 am - 6.15 pm
- Monday: 8.15 am - 1.00 pm
- Tuesday: Rest Day
Pay: RM2,800.00 - RM3,500.00 per month
**Benefits**:
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
Supplemental pay types:
- Overtime pay
- Performance bonus
Ability to commute/relocate:
- Kajang: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- event coordinator: 2 years (preferred)
Willingness to travel:
- 50% (preferred)
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