Project Management Specialist, PMO Apac

2 weeks ago

Penang, Malaysia Boston Scientific Corporation Full time

**Work mode**:Hybrid**Onsite Location(s)**:Penang, MY**Additional Locations**: N/A**Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance**
- At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing - whatever your ambitions.**Purpose Statement**
- As a Program Management Specialist, you will play a pivotal role in overseeing and driving simple to medium end-to-end programs for Boston Scientific Asia Pacific. This multifaceted position requires a strategic thinker with excellent organizational, planning, influencing, and communication skills. The primary focus of this role is to ensure the successful execution of programs from initiation to completion, with a specific emphasis on change management to facilitate organizational adaptation.**Key Responsibilities**

Project management:

- Work closely with stakeholders to develop sound businesses case for decision including project objectives, deliverables, and success criteria
- Develop comprehensive project plans, including scope, timelines, stakeholder analysis, communication, and resource requirements
- Lead the planning, execution, and closure of end-to-end programs, driving to meet timelines and overall program objectives
- Evaluate and ensure user readiness, track, and report issues, define, and measure success metrics and monitor change progress
- Identifying and mitigating potential risks, maintaining a risk and issues register and implement corrective actions as needed
- Monitor program progress through to stakeholder adoption, business handover and project closure
- Stakeholder Management:
- Define overall stakeholder engagement and communication plans, including the design, development, and key communication materials
- Act as the primary point of contact for stakeholders, providing regular updates on status, risks, and issues
- Foster effective communication and collaboration among project team members and stakeholders
- Engage stakeholders at all levels to create awareness, build commitment, ensuring clear communication and understanding of program goals and drive a positive attitude toward change
- Collaborate with country/function teams, and other relevant stakeholders to ensure effective change communication and training programs
- Cultivate strong relationships with key stakeholders, both internal and external, to ensure alignment and support for project objectives

Resource Management:

- Ensure that project team members, change champions and change ambassadors have the necessary tools, training, and support to perform their roles effectively
- Budget Management:
- Support project budgets, ensuring that projects are delivered within financial constraints
- Track project expenses and report on budgetary status regularly
- Quality Assurance:
- Adhere to the BSC project management standards, using established methodologies and tools to define the business case, objectives, scope, roles & responsibilities
- Participate in regular reviews to ensure compliance with established standards
- Continuous Improvement:
- Identify opportunities for process improvement within the PMO and the broader organization
- Support and contribute to Value Improvement Programs (VIPs) in the PMO and the broader organization
- Reporting and Documentation:
- Prepare regular status reports for key stakeholders and Portfolio managers, providing insights into program performance and highlighting achievements, risks, and challenges
- Maintain comprehensive documentation of program plans, processes, and outcomes

**Key Qualifications**
- Bachelor’s degree in Business, Finance, Project Management, Change Management
- At least 1 year of relevant experiences (at the workplace or at university) and proven results in project and change management with a focus on end-to-end delivery
- A willingness to work flexibly across different time zones
- Occasional travel to BSC sites in another APAC country may be required
- Excellent communication skills and fluency in both verbal and written English at all levels

**Requisition ID**:583354- **Job Segment**:Project Manager, Change Management, Business Process, Program Manager, QA, Technology, Management, Quality

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