Consultant, Facilitator of The Asia Pacific

3 weeks ago

Kuala Lumpur, Malaysia International Federation of Red Cross and Red Crescent Societies Full time

**Vacancy No.**

S05895

**Contract Type**

Consultant

**Application Deadline**

01-Apr-2024

**Job Posted on**

18-Mar-2024

**Country**

MALAYSIA

**Duty Station**

Kuala Lumpur

**Duty Station Status**

N/A

**Duration**

2

**Accompanied Status**

N/A

**Organizational Context**:
Asia Pacific is one of the most disaster-prone regions in the world. In recent years, the frequency and intensity of disasters have increased, exacerbated by climate change. This has put a significant strain on National Societies' resources and capacities to respond effectively to disasters and made the need to prepare for a world of unexpected shocks clearer and more urgent than ever.

Despite numerous ongoing and past capacity building activities implemented across the region, a crucial gap remains. These activities often feel disjointed and lack a cohesive vision, hindering our ability to understand their collective impact on the overall disaster preparedness landscape in Asia Pacific. Without a clear picture of how the various initiatives contribute to the bigger picture, it has been challenging to visualize changes, measure progress, identify areas for improvement, and optimize our
collective efforts.

Therefore, a strategic approach is necessary to consolidate existing efforts, ensure coherence and maximize their effectiveness. This is aligned with the outcomes of the 2023 Annual Partners' Meeting and Strategic Coordination Meeting this year. Based on these discussions, the Asia Pacific Regional Office (APRO) will be organizing a National Society Preparedness Workshop: Scaling Up NS Preparedness in Asia Pacific Through a Common Approach in Kuala Lumpur from May 1 - 3, 2024.

The workshop aims to bring together key stakeholders from within the Movement to identify a strategic direction and agree on a common approach for scaling up National Society Preparedness (NS Preparedness) at the regional and national levels. Tangible outputs and conclusions drawn from this meeting are expected to accelerate progress towards the Hanoi Call for Action and make significant contribution to the broader disaster preparedness ecosystem in Asia Pacific.

This consultancy will develop the agenda and provide facilitation for this workshop, ensuring it fosters productive discussions, facilitates collaboration among stakeholders, and drives the achievement of the following objectives/outcomes:

- Identify a strategic direction for scaling up NS Preparedness in Asia Pacific.
- Agree on a common approach for implementation at both regional and national levels.
- Develop concrete and measurable outputs, such as an action plan to guide present and future NS preparedness efforts.

**Job Purpose**:
The objective of this consultancy is to engage a qualified and experienced external facilitator to design the workshop to ensure it achieves its objectives. The consultancy will also be responsible for facilitating the workshop, fostering active participation from all stakeholders, and ensuring that the workshop's conclusions and next steps are documented and disseminated effectively.

**Job Duties and Responsibilities**:
**Scope of Work**
The consultant will be responsible for the following:
**Pre-workshop**:
Collaborate with APRO HDCC and the workshop core planning team in finalizing the workshop concept and agenda as well as development of the session and sequencing.
Review relevant background information as outlined in the Desk Review section under Methods of Delivery.
Develop and/or prepare any necessary facilitation tools and materials (e.g., discussion questions, presentation templates), ensuring clear objectives achieved and the importance of a continuous, systematic, and evidence-based approach to
institutional preparedness, readiness, and response capacities is addressed throughout the event.

**During the workshop (May 1-3, 2024 in Kuala Lumpur, Malaysia)**:
Facilitate all workshop sessions as outlined in the agenda, ensuring active participation and meaningful engagement from all participants.
Guide discussions to achieve the goals of each session, fostering a collaborative, results-oriented and respectful environment for open and inclusive dialogue.
Employ effective techniques to capture key discussion points and action items from
all sessions, ensuring comprehensive incorporation into the development of the final
report.
Ensure clear and concise communication throughout the workshop.
Manage time effectively to stay within the allocated schedule.

**Post-workshop**:
Produce a detailed workshop report summarizing key outcomes, discussions, and agreements.
Consolidate and refine the action plan sections developed during the workshop into one cohesive plan, with emphasis on a continuous, systematic, and evidence-based approach.
Provide any additional support as required by APRO.

**Experience**:
Expected Qualifications and Experience of the Facilitator
- Proven experience in facilitating complex and multi-stakeholder workshops.
- Strong understan

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