Project Administrator Document Controller

1 day ago


Cyberjaya, Malaysia PILOT Construction Sdn. Bhd. Full time

**Position**:Project Administrator cum Document Controller

**Report to**:Project Manager

**Responsibilities**:

- Overall coordination of controlled documentation for the respective project, within the Company and project undertaking.
- Manage incoming and outgoing correspondence for project site.
- Maintain, update and compile daily, weekly and monthly records and reports, including delivery orders and sub-contractor’s claim with date received stamp and thereafter to scan a softcopy for site records and compile hardcopy to be sent to the respective department at the HQ.
- Assist QAQC, MEP departments and/or sub-contractors for shop drawings, sample and catalogue, work method statement submission.
- Update the summary list of project documentation submission and approval status in the progress report and the Autodesk/Aconex system which include submission of shop drawings, sample and catalogue, work method statement complete with checklist, Request for Inspection, NCR, etc on weekly basis.
- Ensure all documents including replied RFIs, revised construction drawings and approved shop drawings and approved method statements have been received and read by respective parties.
- Prepare, maintain and update master work program including financial & physical S-curve, manpower and machinery schedule.
- Update the weekly and monthly project progress.
- Maintain confidentiality of sensitive information and terms of agreement.
- Update, control and improve document control procedures.
- Ensure all document controls comply with ISO procedures.
- Design templates for documents, file types, and document databases. Review and update technical documents (e.g. manuals and workflows).
- Conduct at every month end document audits confirming they are current and accurately reflect recorded evidence. Ensure revised documents are accessible.
- Prepare ad-hoc reports on projects as needed and create templates for future use.
- Attend progress meetings, technical meetings, staff meetings, sub-contractor meetings and take minutes.
- Update weekly and monthly summary attendance to HQ before the monthly cut-off date.
- Implement Company’s IMS manual and continuous improvement to maintain quality records as per IMS manual and SOPs.
- Compile and maintain IMS documentation.
- Support internal and external audits, coordinate activities and ensure timely response to documentation requests for auditors.
- Investigate and respond to corrective actions related to Document Control, Training and External Standards.
- Maintain a systematic filing system for easy access, trace documents in an efficient manner.
- Undertake other related jobs and or duties assigned from time to time as directed by the Project Manager or Board of Directors.

**Job Requirements**
- Diploma/Degree in Administration Management or its equivalent.
- Must be a CIDB green card holder.
- Minimum two (2) years working experience in document control, in similar position or related working experience.
- Good communication and organizing skills, self-motivated, reliable, good time management and able to work under pressure, efficient, initiative, responsibilities, independent and able to meet tight deadlines.
- Analytical, oriental details and strong writing skills.
- Proficient in Autodesk or Aconex system (advantage).
- Proficiency in English and Malay.

**Benefits**:

- Maternity leave
- Professional development

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus


  • Document Controller

    4 weeks ago


    Cyberjaya, Malaysia REN AMEA - South East Asia - Malaysia Full time

    Requisition ID: 29697- Location: CYBERJAYA SELANGOR DARUL EHSAN, MY, 63000**Responsibilities**: - Assist with maintaining and managing all important documents for the project and assures that it is easily accessible and stored - Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial...

  • Project Manager

    1 week ago


    Cyberjaya, Malaysia PMX Malaysia Sdn Bhd Full time

    Creates and executes project works plans and revise as appropriate to meet changing requirements - Complete full project responsibility in all areas of Project execution - Meet or exceed project goals established by Management - Project Scheduling, scheduling updates, schedule management and documentation - Manage day-to-day operational aspects of project...


  • Cyberjaya, Malaysia Ultrack Technology Sdn Bhd (TrackerHero) Full time

    **Responsibilities**: - Assist with general office tasks, such as filing, photocopying, and organizing documents. - Input and maintain data in spreadsheets, databases, and other digital platforms. - Ensure accuracy and completeness of entered data. - Assist in scheduling appointments, meetings, and conference calls. - Help coordinate internal and external...


  • Cyberjaya, Selangor, Malaysia RRecruiter Remote Work Freelance Full time

    We are seeking an experienced Construction Project Coordinator to join our team at RRecruiter. As a key member of our project management team, you will be responsible for overseeing the planning, execution, and delivery of industrial construction projects in Malaysia.The ideal candidate will possess a degree in civil engineering, construction management, or...


  • Cyberjaya, Selangor, Malaysia RRecruiter Remote Work Freelance Full time

    We are looking for an experienced Project Management Specialist to join our team at RRecruiter. As a key member of our project management team, you will be responsible for overseeing the planning, execution, and delivery of industrial construction projects in Malaysia.The ideal candidate will possess a degree in civil engineering, construction management, or...


  • Cyberjaya, Selangor, Malaysia Avensys Consulting Full time

    Job OverviewAvensys Consulting is a leading global IT professional services company, offering a comprehensive range of solutions including enterprise solution consulting, business intelligence, business process automation, and managed services.We are currently seeking an experienced BMS Site Project Manager to join our team. This exciting opportunity...


  • Cyberjaya, Malaysia RF INFINITE SDN BHD Full time

    **JOB DESCRIPTION** - Assist Project Manager to attend kick-off and site meetings with Client, and Sub-Contractors. - Manage meetings, liaise with Client (Users), and prepare Minutes of Meeting. - Assist the Project Lead and interact with team members and customers. - Assist to handle project management, project schedule, and resolve all project development...


  • Cyberjaya, Selangor, Malaysia Drone Academy Asia Full time

    At Drone Academy Asia, we deliver comprehensive certified training and technology solutions that shape the future of the drone industry.Job RequirementsWe are seeking a highly skilled Sales Support & Administrative Executive to join our team in Cyberjaya.Key TasksProvide sales and administrative support to ensure smooth training operations.Handle client...


  • Cyberjaya, Malaysia LAUTAN VARIASI SDN. BHD. Full time

    **POSITION : ADMIN ASSISTANT** - Responsible for general office administration. - Managing calls and visitors. - Prepared and type documents for Management. - Organise effective filing system. - Handling employee records. - Assisting the Administrative Executive on administrative general work. - Assisting the Administrative Executive on handling the customer...


  • Cyberjaya, Malaysia Deriv Full time

    Job Information Job Opening ID - ZR_1739_JOB Industry - Back-end Development City - Cyberjaya Country - Malaysia **Your challenges** - Collaborate with the development team to understand the technical aspects of the API and its features. - Create, edit, and maintain clear and concise API documentation that meets industry standards and best practices. -...


  • Cyberjaya, Malaysia Ultrack Technology Sdn Bhd (TrackerHero) Full time

    **Responsibilities**: - Provide comprehensive administrative support to executives, including managing their calendars, scheduling appointments, and coordinating meetings. - Prepare and distribute agendas, presentations, and other materials for meetings. - Draft and proofread correspondence, reports, and other documents. - Coordinate with external vendors...

  • Project Manager

    1 day ago


    Cyberjaya, Malaysia BESTINET SDN BHD Full time

    ï‚- Plan, drive and lead the development, execution and successful completion of multiple, concurrent global, strategic Infrastructure projects on time and within budget. ï‚- Manage budget for all projects, tracking all expenditures with specific oversight on CAPEX and OPEX. ï‚- Maintain required project artifacts as well as PMO online tools to...


  • Cyberjaya, Selangor, Malaysia AIA Hong Kong and Macau Full time

    As a key member of our team, the ideal candidate will be responsible for providing centralized expertise in contract administration, vendor management, and agreement negotiation.Responsibilities:Supporting Contract Owners in third-party onboarding, including contract negotiations and risk assessmentsProviding centralized resource and expertise in contract...


  • Cyberjaya, Selangor, Malaysia International Green Trends Cockpit Sdn Bhd Full time

    International Green Trends Cockpit Sdn Bhd (IGTC) is a dynamic company that provides carbon management consultancy and training services. We are currently looking for a Financial Administrative Specialist to support our team in delivering high-quality services to our clients.The successful candidate will have a strong background in accounting and finance,...


  • Cyberjaya, Malaysia Zen Computer Systems Sdn Bhd Full time

    Coordinate project based on company's Project Management Methodology. - Coordinate internal resources and third parties/vendors for the project execution. - Assist Project Manager in daily administrative duties for the company and assistance whenever required. - Maintain good rapport with all project stakeholders. - Prepare project progress...

  • Project Director

    10 hours ago


    Cyberjaya, Selangor, Malaysia RRecruiter Remote Work Freelance Full time

    Job DescriptionWe are seeking an experienced Project Manager / Site Manager to lead and manage construction activities for an industrial project in Malaysia.Key Responsibilities:Plan, execute, and oversee all aspects of the industrial construction project, ensuring alignment with project timelines and objectives.Manage site operations, subcontractors, and...


  • Cyberjaya, Selangor, Malaysia Rams People Tech Sdn Bhd Full time

    Personal Assistant to Managing Director/CEORams People Tech Sdn Bhd seeks an exceptional Personal Assistant to provide high-level administrative support to the Managing Director/CEO.This is a pivotal role that requires a highly organized and proactive individual who can efficiently manage the CEO's office tasks while upholding the highest level of...

  • Unix Administrator

    3 weeks ago


    Cyberjaya, Malaysia Vipicks Resources Sdn Bhd Full time

    The LINUX/**Unix Administrator** reporting to Infrastructure Delivery Manager - Cyberjaya Key Responsibilities: - Serve as Subject Matter Expert in Linux/Unix - Installs, configures, and maintains various unix (AIX and Solaris) and Linux server. - Provide support for the various unix server such as AIX, Solaris and Linux server. - Perform OS patching and...


  • Cyberjaya, Malaysia Giggle Garage Sdn Bhd Full time

    **Production Coordinator** provides animation production support resources across all departments in Giggle Garage Sdn Bhd. This involves working closely and assisting Producer during the preparation and running of specific control documentation such as assets lists, production schedule, quota and content chasing; and reporting on production progress as...


  • Cyberjaya, Selangor, Malaysia NTT DATA Business Solutions Full time

    Empowering YOU to drive business success through effective project management!As a key member of the NTT DATA Business Solutions team, you will play a crucial role in ensuring project governance, financial oversight, and process optimization. We specialize in value-added SAP solutions, and our focus is on delivering top-notch consulting, development, managed...