Efficiency Unit Executive

4 weeks ago

Kuala Lumpur, Malaysia Al-Ikhsan Sports Sdn Bhd Full time

**Job Summary**
- i. The Efficiency Unit provides administrative support to the efficiency unit within the operations department.
- ii. This role is essential in coordinating activities, managing documentation, and facilitating communication among team members to enhance the unit's effectiveness.

**Key Responsibilities**
- Assist the efficiency unit with daily administrative tasks including scheduling meetings, managing calendars, and organizing travel arrangements.
- Documentation management to maintain and organize documentation related to efficiency projects, including reports, process maps, and project plans.
- Data entry and analysis data into systems and assist with basic data analysis to support efficiency initiatives.
- Facilitate communication between team members and other departments.
- Prepare and distribute meeting agendas, minutes, and follow-up action items.
- Project coordination to assist in tracking the progress of efficiency projects.
- Coordinate with team members to ensure deadlines are met and tasks are completed.
- Resource management office supplies and resources required for the efficiency unit and handle procurement requests and liaise with vendors.
- Event planning on organize and coordinate workshops, training sessions, and other events related to continuous improvement and operational efficiency.
- Provide support in documenting and implementing process improvements. Help gather feedback and track the effectiveness of changes.

**Qualifications**
- Education_: High school diploma or equivalent. Associate or Bachelor's degree in Business Administration, Management, or related field preferred
- Experience_: Minimum of 2 years of administrative experience, preferably within an operations or process improvement environment
- Skills:_
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Basic understanding of data analysis tools and techniques. Attention to detail and accuracy in documentation

Attributes:

- Ability to work independently and as part of a team.
- Proactive and resourceful in problem-solving.
- High level of confidentiality and professionalism

Preferred Qualifications
- Experience in a fast-paced, dynamic work environment.
- Working Conditions with typical office environment with standard working hours. Occasional overtime may be required to meet project deadlines.
- Opportunities for professional development and training in efficiency and process improvement methodologies.

**Job Types**: Full-time, Permanent

Pay: RM2,100.00 - RM2,800.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Application Question(s):

- How many months is your notice period?
- What is your expected salary based on your skills & experience?

**Experience**:

- Administrative: 2 years (required)

Expected Start Date: 06/24/2024

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